Returning Student Housing Selection Process

Choosing where to live is an important decision. Please take the time to thoroughly read this guide through each step of the process. As you read the information provided, please be sure to let us know if something does not make sense, or requires further clarification. Direct questions to your Resident Assistant (RA), the Coordinator of Residence Education (CORE) of your residential community, or the Department of Residence Life and Housing (email rwuhousing@rwu.edu or call (401) 254-3161). It is important that you thoroughly understand the housing selection process in order to make the most informed choice based upon the options presented to you during your designated day, date and time of online selection.

Housing Contract

Once you electronically sign your housing contract (as part of your housing application), you will enter into a binding contract and you will be financially responsible for all costs associated with the 2020-2021 academic year: You cannot just move off campus. This is a binding contract, similar to that of a Landlord/Tenant lease agreement. Download the 2020-2021 Housing Contract.

 

Housing Selection Process Timeline At-A-Glance

STEP / PROCESSSTEP STARTSSTEP ENDS (DUE DATE)

STEP 1. PAY $350 HOUSING DEPOSIT:The housing deposit must be paid on-line at https://rwu.afford.com/ . For a step-by-step video and audio tutorial on how to pay the housing deposit, please click this link .

Now

February 14th

STEP 2. REMOVE HOLDS FROM STUDENT ACCOUNT : Review Student Account and ensure that any Bursar, Conduct, or Housing holds are removed. Holds can be viewed through a student’s Roger Central account.

Now

February 14th

STEP 3. COMPLETE HOUSING APPLICATION & CONTRACT: Student logs in to “Housing Self-Service” through Roger Central to electronically sign the 2020-2021 Housing Contract and complete the housing application.

January 27th

February 14th

STEP 4. ROOMMATE MATCHING & GROUP FORMATION: Students have an opportunity to log on to “Housing Self-Service” through Roger Central to search for other students to form roommate groups to live with next year. If students prefer to go through the process individually/without a roommate, they can.

February 18th

February 28th

STEP 5. RECEIVE SELECTION TIMESLOT: Students will receive their selection timeslot, which indicates when they can log on to “Housing Self-Service” and select a space online for next year. Selection timeslots are generated randomly by class year. To ensure an equitable process, merit points are no longer being used for housing selection.

March 4th

March 4th

STEP 6. SELECT A ROOM THROUGH HOUSING SELECTION PROCESS:

Students will log on to “Housing Self-Service” during their selection timeslot to select their space for next year. A student’s selection timselot is determined by their class year and those dates are provided below.

  • March 16-17: Rising Seniors
  • March 18-19: Rising Juniors
  • March 20-21: Rising Sophomores

March 16th

March 21st

PRE-SELECTION PROCESSES:

The important dates for Pre-Selection Processes are provided below. Additional information regarding each process will be provided during the month of February and discussed during information sessions.

  • SAS Approved Accommodations: Requests and Documentation due to SAS by February 7th
  • Almeida Townhouse Selection: Applications & Agreements due by February 17th
  • Living Learning and Themed Communities: Applications & Agreements due by February 17th
    • Includes: Black, Gender Inclusive, Honors, Queer & Trans, Substance Free
    • There is no Self-Proposed LLC process for 2020-2021
  • Continued Occupancy (CO): Applications & Agreements due by February 25th**Only for students with 33+ credits
  • Supersize: Applications and Agreements due by February 28th

Pay Housing Deposit & Clear All Holds

Before you can participate in the Housing Selection process, you must complete two important steps:

Step 1: Housing Deposit payable online at https://rwu.afford.com
Under the "Make a One Time Payment" option, select "Returning Student Deposit."

Instructional Video - How to make a Housing Deposit online

Housing Deposits are due by Friday, February 14, 2020. There is No Refund of this $350 housing deposit once you sign your housing contract.

Step 2: Be Financially Cleared
You must be financially cleared by Friday, February 14, 2020. Financial clearance means that you do not have an outstanding balance on your student account. You will not be able to complete your housing application and contract if these two steps have not been completed.

**Confirmation of housing deposit payment and financial clearance will be checked before housing selection takes place**

Room & Meal Plan Rates

Students who complete a housing application and contract but do not select a room during the Housing Selection time period will be placed on a waiting list and assigned to any remaining spaces, including temporary assignments, after all new students have been placed.

Please refer to the following Rates & Fees pages for the room and meal plan rates:

Student's living in traditional halls are required to be on a full meal plan. Meal plans are not required but are optional for those areas designated as apartment style (Bayside, Almeida, or the apartments in the North Campus Residence Hall). Please refer to the Campus Dining page for more information.

Supersize Your Group

More information regarding the supersize process will be provided in February.

Continued Occupancy (CO)

Students who want to remain in their same room/apartment for next year will need to complete this process. It is important to note that all of the students who currently live in the unit and who have completed a housing contract for 2020-2021 need to sign the CO agreement confirming their plans for the space for next academic year. *Only those students with 33 credits or more may CO their current space.

Pulling-in new roommates: If there will be empty spaces within the unit and a returning student within that unit wants to pull-in new roommates to the unit for next year, they are permitted to do so if 1.) All of the returning students with completed housing applications and contracts who currently reside in the unit and who are being pulled-in agree to it using the CO Agreement; and 2.) Those students being pulled-in have 33 credits or more.

If the room/apartment (unit) is not filled after the CO process, the space(s) will be the first to be occupied during Housing Selection.

If it is determined that the CO process is being completed in an effort to manipulate the housing selection process (i.e. the student who CO's the room/apartment withdraws, etc.) then the entire room/apartment will be relocated in any available space(s) after the housing selection process concludes.

More information and instructions regarding the CO process will be provided in February.

Online Housing Selection

Please review the important information to remember regarding the online housing selection process…

  • Remember, you must pay a housing deposit AND be financially cleared (no outstanding balance with Bursar hold) in order to be eligible to complete your housing application/contract and make a housing selection. Spaces will not be held.
  • You will receive important housing selection information via your university email account. As outlined by the university, students are responsible for checking their RWU email account for important university information.
  • Your selection timeslot will be computer generated based upon your class year according to university records. This means that residents who are Rising Seniors will choose first, then Rising Juniors, then Rising Sophomores.
  • If you know the person or persons you want to live with, you will form a group during Roommate Matching and Group Formation. Once your group is confirmed, only one group member will need to sign on to the system during Housing Selection to select your room for next year.
  • Please refer to the following Rates & Fees pages for the room and meal plan rates:
  • If you are interested in a single room, you would simply use the system to search for any single rooms during your selection timeslot. If they are available, you will be able to select it. If they are not available, you will need to pick an open space with a direct roommate.

Partially filled apartments or rooms

If an apartment/room is not at full occupancy after the CO process, the space(s) will be the first to be occupied at Housing Selection. Students who are looking for one space or going through housing selection on their own will not be able to sign into a completely empty apartment/room as long as there is a similar space available in a partially occupied apartment/room. The same is true for a group of students that are not completely filling a room/apartment. Students are directed to these partially filled rooms/apartments.(e.g. one Junior CO’ed into a Bayside apartment by themselves because their three roommates graduated - three other students are looking for a Bayside apartment – they will automatically be directed to this apartment).

Smoke-free

Please note that all residence hall rooms and apartments are smoke-free. Residents who smoke in the residence halls will be referred to the Student Conduct Office which may result in educational and punitive sanctions. Smoking is only permitted in designated gazebos.

What if I am unable to select during my selection date?

The online housing selection process is accessible on computers, smartphones, and tablets. Students will have ample time to go through the process on their housing selection date. If students are part of a roommate group, they can work with their group member(s) to determine who will be available to select their room once they receive their selection timeslot. If a student does not have a roommate group and they will be unable to participate in the selection process for emergency medical reasons, they should contact the Department of Residence Life and Housing to speak with a member of the Housing Operations Team.

Can I move off-campus for my Junior year and then come back into university housing for my Senior year?

Yes. You can apply and add yourself to a wait list for housing and, if space is available, be assigned after new students and other returning students from the wait list are placed (in late July / early August). This could include temporary accommodations. However, in most cases, we have not been able to honor requests of students returning to housing after living off campus.