Request for Accessible Housing Accommodations

Statement on Student Accessibility Requests for University Housing   

Roger Williams University and The Department of Residence Life and Housing are committed to the full participation of students with disabilities in all aspects of college life, including residential and dining experiences. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), Roger Williams University has established procedures to ensure that students with documented disabilities have access to reasonable University housing and meal plan accommodations. Virtually all student needs can be met through the standard room selection process or new student assignment process. However, students with conditions whose needs cannot be met through this process may request special housing consideration. 

Procedures for Requesting Accessibility Accommodations in University Housing:

 1. RETURNING students (current residential students):   

  • Students must submit requests by the appropriate fall housing selection deposit date for the next academic year. Currently, for Fall 2017 Freshmen and Sophomores, requests are due by Friday, Febriary 10, 2017. For Fall 2017 Juniors and Seniors, requests are due by Friday, February 17, 2017.  Spring semester requests are due no later than November 15th.  Please refer to the Living at RWU - Hall Selection page on the RWU website for important dates and deadlines regarding the overall housing selection process.

  • Submit the following to Student Accessibility Services (address and e-mail below):

 a. Request for Accessible Housing Accommodations

b. Treating Practitioner’s Verification

The Treating Practitioner's Verification form must be filled out by an appropriate health care provider, must include a statement of the student’s specific disability and establish a direct link between the underlying impairment and the requested accommodation(s).

 2. NEW students (entering freshmen and transfer students):    

  • All new students must complete the Roommate Matching Characteristics Questionnaire through the myRWU Portal at:  https://portal.rwu.edu/CookieAuth.dll?GetLogon?curl=Z2F&reason=0&formdir=3.  During this process, there is an opportunity to note any medical concerns or special requests.  For those requests that have essential consideration of housing placement for accessibility, this additional documentation will be required.

  • Students entering into the University and housing for Fall enrollment may submit requests and documentation (the Request Accessible Housing Accommodations form and the Treating Practitioner's Verification form) anytime between May 1 and July 1 for fall enrollment and anytime between November 15 and January 3 for spring enrollment. 

  • Submit the following to Student Accessibility Services (address and e-mail below):

 a. Request for Accessible Housing Accommodations

b.Treating Practitioner’s Verification

The Treating Practitioner's Verification form must be filled out by an appropriate health care provider, must include a statement of the student’s specific disability and establish a direct link between the underlying impairment and the requested accommodation(s).

3. Requests are reviewed on a regular basis and SAS will notify students of its decision in writing.  Requests may be denied for insufficient information, or incomplete submission of required documentation.   However, students will generally have the opportunity to re-apply if new information or additional physician documentation is available for submission related to the original request.  If it is determined a student’s needs do not warrant the requested accommodation, returning students should participate in the Hall Selection process during their scheduled log-on time to make their housing assignment selection.  New students will be assigned by the Housing Office solely based upon the information provided on the New Student Roommate Matching Characteristics Questionnaire.   

4. Students must reapply for housing accommodations each academic year.  NOTE:  An academic year includes the fall, winter intersession and spring semesters.  Summer accommodation requests must be submitted and reviewed on a separate basis, as Housing is limited and coordinated in designated areas.

 The request for Accessible Housing Accommodations and Treating Practitionare's Verification Form must be submitted electronically to Student Accessibility Services at sas@rwu.edu or at the address listed below.  Forms may be sent via U.S. mail or scanned and sent as an e-mail attachment. 

Student Accessibility Services
Main Library 1st floor
Roger Williams University
One Old Ferry Rd.
Bristol, RI 02809
sas@rwu.edu