Request for Accessible Housing Accommodations

Statement on Student Accessibility Requests for University Housing   

Roger Williams University and The Department of Residence Life and Housing are committed to the full participation of students with disabilities in all aspects of college life, including residential and dining experiences. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), Roger Williams University has established procedures to ensure that students with documented disabilities have access to reasonable University housing and meal plan accommodations. Virtually all student needs can be met through the standard room selection process or new student assignment process. However, students with conditions whose needs cannot be met through this process may request special housing consideration. 

Procedures for Requesting Accessibility Accommodations in University Housing:

 1. RETURNING students (current residential students):   

  • Students must submit requests to renew existing accommodations, or request new accommodations, by the appropriate fall housing selection deposit date for the next academic year.  Currently, First-year and Sophomore students must submit requests and documentation for the Fall 18 semester by Friday, February 9, 2018. Juniors and Seniors must submit requests and documentation by Friday, February 16, 2018.  Spring semester requests are due no later than November 15th.  Once the documentation has been reviewed by Student Accessibility Services (SAS), you will receive an e-mail indicating the status of your request from SAS office.
  • Should your accommodation request be approved, The Department of Residence Life & Housing (DRLH) will send additional e-mail instructions in the beginning of March with a designated time to participate in the SAS Approved Accessible Housing pre-lottery selection process scheduled for Monday, March 5th.   At that time you will be offered an accommodation that meets your needs and is consistent with assignments that would be available to others in your class year.  If you accept the assignment on that date, your Housing Selection for the upcoming semester will be complete.  ONLY those students who opt to decline this offer may proceed through the general Housing Selection process at their originally scheduled date and time. 
  • Students who submit requests after the February 16th deadline, and/or after the designated Housing Selection process will be wait-listed should a space that meets the accommodation become available. 
  • Please refer to the Living at RWU - Hall Selection page on the RWU website for important dates and deadlines regarding the overall housing selection process.

  • To request your accommodations, submit forms (a. & b.) directly to Student Accessibility Services (SAS): 

 a. Request for Accessible Housing Accommodations

b. Treating Practitioner’s Verification

The Treating Practitioner's Verification form must be filled out by an appropriate health care provider, must include a statement of the student’s specific disability and establish a direct link between the underlying impairment and the requested accommodation(s).

 2. NEW students (entering First-year and Transfer students):    

  • All new students must complete the Roommate Matching Characteristics Questionnaire through the myRWU Portal at:  https://portal.rwu.edu/CookieAuth.dll?GetLogon?curl=Z2F&reason=0&formdir=3.  During this process, there is an opportunity to note any medical concerns or special requests.  For those requests that have essential consideration of housing placement for accessibility, this additional documentation and forms (a.Request for Accessible Housing Accommodations and b. Treating Practitioner's Verification) will be required.

  • Students entering into the University and requiring accessible housing accommodations for Fall enrollment may submit requests and documentation (the Request Accessible Housing Accommodations form and the Treating Practitioner's Verification form) anytime between May 1 and July 1 for fall enrollment and anytime between November 15 and January 3 for spring enrollment.  Students who submit request and documentation materials within the designated timelines indicated will have their placement needs prioritized.  Requests made after July 1 for fall enrollment, or January 3 for spring enrollment, will be placed on a wait list should a space that meets the accommodation become available.

  • Submit the following to Student Accessibility Services (address and e-mail below):

 a. Request for Accessible Housing Accommodations

b.Treating Practitioner’s Verification

The Treating Practitioner's Verification form must be filled out by an appropriate health care provider, must include a statement of the student’s specific disability and establish a direct link between the underlying impairment and the requested accommodation(s).

3. Requests are reviewed on a regular basis and SAS will notify students of its decision in writing.  Requests may be denied for insufficient information, or incomplete submission of required documentation.   However, students will generally have the opportunity to re-apply if new information or additional physician documentation is available for submission related to the original request.  If it is determined a student’s needs do not warrant the requested accommodation, returning students should participate in the Hall Selection process during their scheduled log-on time to make their housing assignment selection.  New students will be assigned by the Housing Office solely based upon the information provided on the New Student Roommate Matching Characteristics Questionnaire.   

4. Students must reapply for housing accommodations each academic year.  NOTE:  An academic year includes the fall, winter intersession and spring semesters.  Summer accommodation requests must be submitted and reviewed on a separate basis, as Housing is limited and coordinated in designated areas.

The request for Accessible Housing Accommodations and Treating Practitioner's Verification Form must be submitted directly to Student Accessibility Services at sas@rwu.edu or at the address listed below.  Forms may be sent via U.S. mail or scanned and sent as an e-mail attachment. 

Student Accessibility Services
Main Library 1st floor
Roger Williams University
One Old Ferry Rd.
Bristol, RI 02809
sas@rwu.edu