Request for Accessible Housing Accommodations

Statement on Student Accessibility Requests for University Housing   

Roger Williams University and The Department of Residence Life and Housing are committed to the full participation of students with disabilities in all aspects of college life, including residential and dining experiences. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), Roger Williams University has established procedures to ensure that students with documented disabilities have access to reasonable University housing and meal plan accommodations. Virtually all student needs can be met through the standard room selection process or new student assignment process. However, students with conditions whose needs cannot be met through this process may request special housing consideration. 

Procedures for Requesting Accessibility Accommodations in University Housing:

  • Students must submit requests each academic year to renew existing accommodations, or request new accommodations by the below dates. Once the documentation has been reviewed by Student Accessibility Services (SAS), you will receive an e-mail indicating the status of your request from SAS office.

Returning Students
(Readmit/Return from Abroad in Spring)

November 15th 

Returning Students
(Participating in Housing Selection)

February 7th

Incoming Students
(1st Year/Transfer Students for Fall)

May 1st - July 1st

Incoming Students
(1st Year/Transfer for Spring)

November 15th - January 3rd

  • To request your accommodations, submit forms (a. & b.) directly to Student Accessibility Services (SAS): 

 a. Request for Accessible Housing Accommodations

b. Treating Practitioner’s Verification

The Treating Practitioner's Verification form must be filled out by an appropriate health care provider, must include a statement of the student’s specific disability and establish a direct link between the underlying impairment and the requested accommodation(s).

Requests are reviewed on a regular basis and SAS will notify students of its decision in writing.  Requests may be denied for insufficient information, or incomplete submission of required documentation.   However, students will generally have the opportunity to re-apply if new information or additional physician documentation is available for submission related to the original request. 

If it is determined a student’s needs do not warrant the requested accommodation, returning students should participate in the Hall Selection process during their scheduled log-on time to make their housing assignment selection or new students will be assigned by the Housing Office solely based upon the information provided on the Housing Application. 

Students must reapply for housing accommodations each academic year.  NOTE:  An academic year includes the fall, winter intersession and spring semesters.  Summer accommodation requests must be submitted and reviewed on a separate basis, as Housing is limited and coordinated in designated areas.

Returning Students:

  • Should your accommodation request be approved, Returning Students participating in the Housing Selection process will receive additional instructions at the end of February outlining how and when they will receive their housing options for the following year. During the pre-selection process you will be offered an accommodation that meets your needs and is consistent with assignments that would be available to others in your class year.  If you accept the assignment on that date, your Housing Selection for the upcoming semester will be complete.  ONLY those students who opt to decline this offer may proceed through the general Housing Selection process at their originally scheduled date and time. 
  • Students who submit requests after the February 7th deadline, and/or after the designated Housing Selection process will be wait-listed should a space that meets the accommodation become available.

New Students (entering First-year and Transfer students):    

  • All new students must complete the Housing Application through the Housing Self Service Tab at Roger Central. During this process, there is an opportunity to note any medical concerns or specific requests. 
  • Requests made after July 1 for fall enrollment, or after January 3 for spring enrollment, will be placed on a wait list should a space that meets the accommodation become available.


The request for Accessible Housing Accommodations and Treating Practitioner's Verification Form must be submitted directly to Student Accessibility Services at or at the address listed below. Forms may be sent via U.S. mail or scanned and sent as an e-mail attachment. 

Student Accessibility Services
Main Library 1st floor
Roger Williams University
One Old Ferry Rd.
Bristol, RI 02809