Employment at RWU
Roger Williams University is committed to creating and supporting an intellectual community devoted to teaching and learning and providing the opportunity for personal and intellectual growth for students, faculty and staff. The University credits much of its growth and success to the hard work and dedication of its employees.
Roger Williams University, located on the coast of Bristol, RI, is a forward-thinking private university with 45 undergraduate majors and more than a dozen graduate programs spanning the liberal arts and the professions, where students become community-minded citizens through project-based, experiential learning. With small classes, direct access to faculty and boundless opportunities for real-world projects, RWU students develop the ability to think critically while simultaneously building the practical skills that today’s employers demand.
How to Apply
Thank you for expressing an interest in employment opportunities within Roger Williams University.
We have converted to an online employment application system and do not accept application materials submitted via alternate methods. To view and apply to any of our available employment opportunities, please follow the below steps:
- Click the Open Positions link
- Click on any of the positions listed for a description of the position’s responsibilities and how to apply.
- Click “Apply Now”
We wish you the best of luck in your job search and also encourage you to apply for future employment opportunities at Roger Williams University.
Roger Williams University is an equal opportunity employer and is committed to a diverse workforce. Applicants that require accommodation in the job application process may contact 1-401-254-3028 for assistance.
- Know Your Rights
- Pay Transparency Notice
- Annual Security and Fire Safety Report
- Non-Discrimination Policy
Resources
Where do I go to obtain my employee photo ID?
The RWU Photo ID Cards are used for identification & security purposes. It also allows access to certain areas on campus (i.e. buildings, parking lots). Add Hawk $$ and use your Unicard the same as cash in all dining venues and snack bars. UNIVERSITY & LAW SCHOOL STAFF Monday – Friday 8:00am – 4:00pm or by appointment. Please contact Tracy Cookinham, Bookkeeper/Unicard Administrator Ext. 3874 or Alexandria Teixeira, Unicard Assistant/Secretary Ext. 5372 The Unicard ID office is located in “The Commons” (Bldg. 26) first floor before the stairs.
Where are the Roger Williams University emergency contact numbers?
How do I apply for a parking permit?
*If you are a temporary employee or a temporary agency employee, you should report to the Department of Human Resources to seek a temporary parking permit pass.
How do I review my pay stub online or update my contact information?
How do I set up a Direct Deposit?
How do I apply for a gym membership?
How do I apply for a posted job?
To apply for a posted job, please go to the Employment page.
How do I update my contact information?
To update your contact information, please log in to your myRWU account, then click on the Employee Services tab and choose Address Change. Please allow up to two days for processing.
How do I update my emergency contacts?
To update your emergency contacts, please log in to your myRWU account, then click on the Employee Services tab and choose Emergency Contact Information. Please allow up to two days for processing.
How and when do I get paid?
Roger Williams University employees are paid on a bi-weekly basis.
If you are a University employee, please review the University Holiday & Pay Date Calendar.
If you are a School of Law employee, please review the RWU School of Law Holiday and Pay Date Calendar.
How do I change my tax withholding?
To change your current tax withholding, please go to W4 Federal Tax Form and W4 Rhode Island Tax Form and forward to Payroll.
Which benefits am I eligible for?
To review your benefit summary, please go to the Benefits page.
If you are a union employee and would like more detailed information regarding the benefits for which you qualify, please review your union contract.
Do I qualify for tuition assistance?
To review your eligibility for tuition assistance, please contact Human Resources at (401) 254-3028, option 2.
How do I change my retirement contribution?
To change your retirement contribution, please submit a new Salary Reduction Agreement by accessing the form specific to your classification.
The form should be submitted to Human Resources one week prior to the payroll date on which you would like your change to come into effect. For more information about your current contribution set up, please contact Human Resources at (401) 254-3028, option 1.
Who do I contact when I have a problem with my medical and/or dental insurance?
If you are insured through Roger Williams University and have a problem with your medical insurance, please contact Blue Cross/Blue Shield of Rhode Island at (401) 274-3500 or (800) 564-0888 (Monday-Friday: 8 AM to 8 PM).
If you are experiencing problems with your dental insurance, please contact Delta Dental of Rhode Island at (401) 752-6100 or (800) 843-3582 (Monday-Thursday: 8 AM to 7 PM, Friday: 8 AM to 5 PM).
What do I do when I get a bill for the medical deductible?
If you receive a bill for the medical deductible, please contact London Health Administrators at (401) 435-4700 or (800) 343-2236.
Who do I contact when I have a problem with my Flexible Spending Account?
If you are experiencing issues with your Flexible Spending Account, please contact London Health Administrators at (401) 435-4700 or (800) 343-2236.
How do I add or drop a dependent or domestic partner to my medical and dental insurance?
Changes to dependents on your plan are only allowed during the annual open enrollment period for medical and dental coverage. Open enrollment occurs in June of each year. Dependents are same or opposite sex spouses and children under the age of 26 for medical coverage; children under the age of 24 for dental coverage.
During the Open Enrollment period, you can add a dependent or domestic partner by completing a new medical or dental enrollment form and an election form:
- Blue Cross Application
- Blue Cross Dependent Child Application
- Delta Dental Application
If you would like to add a same or opposite sex domestic partner to your insurance, you must also complete a Declaration of Domestic Partnership form, which is reviewed and approved by the insurance company. More information is available at Same-Sex Spouses & Domestic Partners.
Outside of the Open Enrollment period, dependents may be added or dropped when certain events occur. You must notify Human Resources within 60 days of a birth, adoption, marriage, divorce or your dependent’s loss of coverage in order for a dependent to be added or dropped from coverage.
If a dependent loses coverage, they must provide a HIPAA certificate from their former insurance company before they can be added to your coverage.
How do I apply for a leave of absence?
You should first advise your supervisor that you will be requesting a leave and then complete the appropriate leave of absence form. An employee who is out of work for 3 days consecutively or who will be out periodically due to their own or a dependent’s medical condition must complete a Family Medical Leave of Absence Request Application and submit a completed Health Care Provider Certification form.
These forms should be completed and returned to Human Resources at least 15 days before your requested leave start date, or, in case of an emergency situation, as soon as reasonably possible. All leaves are reviewed for approval by the University.
For a full list of leaves and leave qualifications, please refer to the Policies page. If you are a union employee, please refer to your contract as well.
Below are the links to the forms you will need for an FMLA Leave of Absence:
Who do I speak to about a work-related concern?
If you have a work-related concern you would like to address, please contact Employment at (401) 254-3028, option 2.
Where do I get my parking permit?
To apply for a parking permit, please contact the Department of Public Safety at (401) 254-3611.
Compensation
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Job Description Jamboree
Interview Exchange - How To Change A JD & Post A Job
Compensation Controls
Roger Williams University and Roger Williams University School of Law
Policy Change – Compensation Controls - RWU
Changes to the Compensation Policies and Related Controls
The President of the University is authorized to approve exceptions to the compensation
policies should a case exist where it is warranted and beneficial to the organization. The key is to provide
a reporting mechanism to ensure that abuses do not occur. In addition, there should be an additional
review on exception items that are above the normal ranges identified by the University. The following
represents clarification to our procedures to ensure the propriety and transparency of exception items:
1) Merit Awards Within Authorized Salary Bands:
In addition to the required signatures currently, any annual merit award within the appropriate salary
band which is greater than 10% of the employee’s base salary will be reviewed and approved by the
Executive Vice President for Finance and Administration. Once approved, all merit increases are
forwarded to the President for final approval. Merit awards greater than or equal to 20% of the
employee’s base salary will be forwarded by the President to the Chairman with justification for the
increase. Any merit awards approved at a level of 20% or higher are to be reported quarterly to the
Audit Committee of the Board of Trustees along with the justification for the award.
2) Merit Awards Above Authorized Salary Bands:
In addition to the required signatures currently, any annual merit award that raises the employee base
salary above the maximum of the salary band is to be reviewed and approved by the Executive Vice
President for Finance and Administration. All requests are then forwarded to the President for approval
or denial. Any awards above the maximum of the salary band and approved by the President will be
forwarded to the Chairman for final approval. If approved, the awards are to be reported quarterly to the
Audit Committee of the Board of Trustees with justification for the award.
3) Re-Classifications and Promotions
Any re-classification or promotion that provides a 20% increase or more in base salary or in combination
with other compensation increases within the same fiscal year that provides an increase of 20% or more
in base salary is to be reviewed by the Executive Vice President for Finance and Administration prior to
submission to the President. If not approved, the reclassification /promotion is placed on hold and the
full compensation review is forwarded to the President for final approval or denial. Any compensation
increases above 20% which are approved by the President will be forwarded to the Chairman with
justification for the increase. Any reclassification or promotion approved at a level of 20% or higher will
be reported to the Audit Committee of the Board of Trustees quarterly with justification for the change in
compensation.
4) New Positions Requiring Unbudgeted Funding
In addition to the signatures required currently, any new positions that require additional budget funding
is to be reviewed by the Executive Vice President for Finance and Administration. If approved the position
request is forwarded to the President for final review and approval. A list of unbudgeted new positions
approved by the President is to be provided quarterly to the Finance Committee with justification for the
position.
5) Exceptions
Where the merit, re-classification or promotion award is greater than 20% the following conditions will
factor into whether the greater than 20% increase complies with the Classification Policy & Procedure,
the Employment Processing Policy & Procedure, applicable bargaining unit contract or other related
policies. Circumstances that would apply to the allowance of a greater than 20% increase include:
- A change from part time to full time or a change in employment status from student to staff;
- A mandatory wage dictated by grant/contract provisions.
- Increase in schedule of hours resulting in a 20% or greater increase in pay.
- Temporary employees hired for a specified period of time.
- Temporary employees moving into permanent positions.
- Bring to minimum of salary grade.
Summary
The intent of these changes is to manage the exception items with appropriate controls without
interfering with the standard compensation transactions that fall within normal ranges for the
University. A second review at the Executive Vice President level along with the regular reporting of
exceptions will provide additional transparency into any recommended exceptions.
Adopted by Cabinet 10/13/2010
Revised 10/6/2016