Forms and Policies

Forms

The following forms and/or links will help you in the Financial Aid process:

2019/2020 Forms

2018/2019 Forms

The PDF files listed may require the latest version of Adobe Acrobat Reader to be downloaded and installed.

Additional Resources

How does Roger Williams University's Financial Aid Office choose preferred lenders?

The Preferred Lender list is reviewed on an annual basis in the fall prior to Financial Aid Award Letters being sent to students for the next academic year. The Financial Aid staff (FAS) meets with and reviews information from a broad range of lenders located in and outside the New England area. Once the FAS has met and retrieved information from the lenders Roger Williams University FAS compares lenders based on the following two criteria:

  1. Service to borrowers
  2. Borrower Benefits

As a result FAS picks the top four lenders that have the best customer service and benefits for our borrowers. Roger Williams University has a list of four preferred lenders to help assist our students and parents in their search of the best lender for their circumstances. RWU does not receive any payment or benefits from the lenders on our preferred lender list. Our Preferred Lender List is a suggestion only and we will work with any lender at our students’ or parents’ request.

Policies

General Policies

Financial aid is distributed in equal installments each term. Exemptions are campus work-study where the student is paid bi-weekly.  Also any outside scholarships are credited to the students billing statement upon receipt.  In order for us to assess your financial need in a fair and uniform manner, all applicants (freshman and transfer) must submit the Free Application for Federal Student Aid (FAFSA) as soon as possible after October 1 each year, but no later than February 1.  

Merit scholarship Policy

As part of our comprehensive financial aid packaging, Roger Williams University offers institutionally supported merit scholarships ranging from $4,000 to the cost of full tuition per year.  All students are considered for merit-based scholarships, with no separate application required.

  •  Scholarships are earned based on accomplishments prior to attending RWU and renew based solely on good academic standing.
  • Scholarships are renewable for the student's full four years of study at RWU
  • Student must maintain full time enrollment term (minimum of 12 credits)

Satisfactory Progress Policy

Roger Williams University is committed to the academic success of all students. It monitors progress toward success via the Academic Good Standing requirements. To remain in Academic Good Standing students must meet both rate of progress and required cumulative grade point requirements. Failure to meet Academic Good Standing requirements will result in sanctions and interventions, including dismissal from the University, in cases of serious or repeated poor academic performance. 

To meet the rate of progress requirement, full-time students must accumulate at least the minimum number of credit hours noted on the scale below. The minimum satisfactory rate of progress would necessitate five years for completing an undergraduate degree. Students who wish to complete their undergraduate degree in four years should plan to complete at least fifteen (15) credits per semester A student that elects to take a reduced program of study (12-14 credit) during the fall and spring semester and are strongly advised to enroll in Winter Intersession or Summer Session courses.

SAP is ran on an annual basis at the end of the spring semester once grades have been determined.

  • Students that are determined of not meeting SAP will be sent a letter notifying them of the appeal process.
  • The letter will give a due date and notification date to students in regards to the institutions reconsideration of the student’s eligibility for Title IV aid.
  • If student fails to make SAP, student—
  • Loses eligibility for Title IV aid
  • If an appeal is approved the student is notified of the conditions that must be met to continue their financial Aid eligibility after each term as outlined in the plan.
  • A student that has failed to make SAP, who has appealed and has been granted an appeal, will be on Financial Aid Probation as stated on their approval letter.
  • If a student does not meet the academic plan any future aid will be canceled.  The student can only regain financial aid eligibility until the student is meeting SAP.

Scale for Satisfactory Academic Standing

      Full-Time                                                               Minimum
Semesters Completed*     Minimum GPA        Credit Hours Completed

End of 1st Semester                            1.70*                                              12
End of 2nd Semester                           1.80                                               24
End of 3rd Semester                            1.90                                               36
End of 4th Semester                            2.00                                               48
End of 5th Semester                            2.00                                               60
End of 6th Semester                            2.00                                               72
End of 7th Semester                            2.00                                               84
End of 8th Semester                            2.00                                               96
End of 9th Semester                            2.00                                             108
End of 10th Semester                          2.00                                             120

Satisfactory Academic Progress Appeals

Any student who believes that mitigating circumstances prevented him or her from achieving the minimum requirement should complete a Satisfactory Academic Progress Appeal Form with Elizabeth Niemeyer, Senior Retention Advisor, located in the library, room 204.

The form should be addressed to:
SAP Appeals Committee
Roger Williams University
One Old Ferry Road
Bristol, RI 02809-2921

Special Circumstances

We recognize that the Free Application for Student Aid (FAFSA) may not always portray a clear picture of your financial situation. If the FAFSA does not adequately reflect your current situation, or your financial circumstances have changed since you submitted the FAFSA, you may request a re-evaluation of your financial aid eligibility. We encourage you to complete the Special Circumstance Appeal Form. Please read the form carefully, choose the circumstance that best fits your situation, and provide all the information requested.

In reviewing your completed form, the RWU FA Appeals Committee will consider your situation and determine any possible changes that may be made to your federal, state, and institutional aid resources. Keep in mind financial situation does not guarantee that additional assistance is possible.

Special Circumstance Consideration

Completing a Special Circumstance Appeal form allows students/families to address income changes in the current calendar year versus the prior year. The income and asset changes may result in a revision to the Expected Family Contribution (EFC), and any change in the EFC will help our office determine whether a student becomes eligible for additional financial aid.

Common types of circumstances that warrant a closer review include:

  • Recent Disability.
  • Retirement during the calendar year.
  • The death of a significant wage earner listed on the FAFSA.
  • Divorce/Separation of dependent student parents; divorce of an independent student and spouse.
  • Change in amounts of child or spousal support
  • Extraneous out-of-pocket medical expenses not covered by insurance incurred between January 1 and December 31 of the prior calendar year. Note: Costs must not exceed medical expenses as allowed by financial aid regulations.
  • Change regarding number of family members in the household whom you or your parents provide more than 50% support.

Documentation Requirements

Loss of Income/Resources
Incurred as a result of layoff/unemployment, disability, retirement, death, divorce and/or child or spousal support.

Documentation required:

  • Job Loss
    • Three (3) most current pay stubs from each job held between January 1 through December 31 of the current year
    • If laid off, letter of termination from employer and copy of final pay stub
    • Notice of unemployment insurance award
    • Retirement benefits statement
  • Disability benefits eligibility letter
  • Agency verification of loss of benefits
  • Death Certificate
    • Any information about income from death (i.e., life insurance, death benefits, pension plans)
  • Divorce decree or statement of separation
  • Court/legal documentation (child/spousal support) verifying date support ends

Medical Costs (not covered by insurance)

Costs should not exceed medical expenses as allowed by federal regulations. Expenses must have been paid by parents or students.

Documentation required:

  • Receipts and/or billing statements from medical provider(s) that the family or student has paid out of pocket
  • Itemized statement from insurance company documenting costs not covered by insurance

Changes in the number of family members

Include any changes to the number of family members. These family members must be someone for whom you or your parents provide more than 50% of support.

Documentation required:

  • Provide a detailed statement explaining the reason for the change
  • List names, ages, relationships, and number in college

Other: Family situations not covered by the above can be documented in a letter and submitted for consideration also. Please note that any such change does not guarantee an increase in aid or changes to the original financial aid award. RWU provides the best offer in its original financial aid award.

Notification

Students will be notified via mail or phone regarding the Appeal Committee’s decision. In addition, students’ appeals that have been granted will receive a revised award in the mail. All decisions are final and appeals will only be reconsidered if new information is submitted.

Merit Appeals

All admitted students are considered for freshman academic scholarships. Each admission application is carefully reviewed and scholarship decisions are based on an overall assessment of the information contained in the original application materials. We have had to make very difficult decisions to select the overall strongest applicants from an extremely competitive applicant pool. Students appealing a scholarship decision should provide new and compelling academic information that was not previously included in their applications, or extenuating personal circumstances they feel warrant a change in the scholarship decision.

Documentation for a Merit Appeal

A complete appeal must be submitted in writing by the applicant, and must include the student’s most recent official transcript or grade report. If there is additional context to the student grades and performance that warrants explanation, The applicant may submit specific letters of support from teachers, counselors, and other persons who can provide information that may not have been included in the original scholarship review process.

Please return all requested materials to:
The Office of Student Financial Aid
Email finaid@rwu.edu
Fax 401-254-3356
Phone 401-254-3100

Verification Policy

If your FAFSA is randomly selected by the U.S. Department of Education for a process called verification, we will need at a minimum the following information:

  • Complete your FAFSA using the IRS Data Retrieval Tool. Please access your online FAFSA, make a correction, and use the IRS Data Retrieval Tool. This will update your FAFSA with your tax information directly from the IRS. All data retrieval results will be encrypted on your FAFSA in an effort to reduce the chances of compromising sensitive data and the risk of identity theft.
  • If you are ineligible to use the IRS Data Retrieval Tool, you are required to submit an IRS tax return transcript of your federal income tax return to Hamilton's Office of Financial Aid. You can request an official transcript online or by mail. There is no charge from the IRS to request this documentation.
  • Student and Parent (if applicable) W-2 forms.

Student Federal Loan Borrowing Policies

Subsidized Federal Direct Loans

These are low interest loans that are awarded based on financial need. The U.S. Department of Education pays the interest that accrues on the loan during the in-school, grace and authorized deferment periods. The interest rate for the 2018/2019 year loan is 5.05% with a loan origination fee of 1.066% for undergraduate students. The maximum borrowing amount is $3,500 for freshmen, $4,500 for sophomores, and $5,500 for juniors and seniors with a maximum cumulative total of $23,000. Repayment of principal begins six months after the student stops attending school on at least a half-time basis.

Unsubsidized Federal Direct Loans

These are low interest student loans that are not awarded based on financial need. The U.S. Department of Education does not subsidize the interest; the student borrower is responsible for all interest that accrues on the loan from the date of the first disbursement. The interest rate for this loan for the 2018/2019 year is 5.05% with a loan origination fee of 1.066% for undergraduate students. Repayment begins six months after the student stops attending school on a half-time basis.

Note: Based on student FAFSA results, students may be awarded a combination of subsidized and unsubsidized loan amounts. Regardless of the type of loan awarded, every student must complete an Entrance Interview and Master Promissory Note before receiving this loan.

Accepting Your Award

Students accept and sign their initial award and any subsequent revisions via paper award letter.  The financial aid award letter is to be completed and submitted to the Office of Student Financial Aid within 10 business days.

Financial Aid Refund

Students attending the University for the first time (but for less than 60 percent of the period of enrollment) who received federal aid are required to have their billed charges calculated based on a federal pro rata refund formula which supersedes the general refund policy set forth in the University Catalog.

If a student withdraws, refunds of financial aid will be applied in the following order: first, Federal Stafford Loan, then Federal PLUS Loan, Federal Perkins Loan, Federal Pell Grant, Federal SEOG, and finally Roger Williams University grants and scholarships. The amount refunded shall not exceed the total amount granted for the fiscal year (credited to the student's account) for the particular federal program. The order in which funds are refunded is dictated by the federal government.

Loan Cancellation Policy

Pursuant to, and in compliance with Code of Federal Regulations ((CFR) Title 34, Part 668 under Title IV, HEA programs, section 668.165), from the time you receive your billing statement notifying you that your Federal Direct Family Education Loan (Subsidized and/or Unsubsidized and/or PLUS) is disbursed on your account, you have 14 days to cancel it by submitting a written request to the University. The University's Financial Aid office must receive your written request within 14 days of the print date on your billing statement. You may contact the Office of the Bursar to discuss an alternate payment plan, if necessary.

Request mailing address:
Roger Williams University
Office of Financial Aid 
One Old Ferry Road
Bristol, RI 02809-2921

Preferred Lender Policy

The Preferred Lender list is reviewed on an annual basis in the fall prior to Financial Aid Award Letters being sent to students for the next academic year. The Financial Aid staff (FAS) meets with and reviews information from a broad range of lenders located in and outside the New England area. Once the FAS has met and retrieved information from the lenders Roger Williams University FAS compares lenders based on the following two criteria:

  1. Service to borrowers
  2. Borrower Benefits

As a result FAS picks the top four lenders that have the best customer service and benefits for our borrowers. Roger Williams University has a list of four preferred lenders to help assist our students and parents in their search of the best lender for their circumstances. RWU does not receive any payment or benefits from the lenders on our preferred lender list. Our Preferred Lender List is a suggestion only and we will work with any lender at our students’ or parents’ request.

Student Employment

Federal Work-Study is awarded to students who demonstrate financial need. The Free Application for Federal Student Aid (FAFSA) must be submitted annually to be considered for Federal Work-Study in the upcoming academic year. The FAFSA must be submitted before the RWU deadline in order to be eligible to receive work-study.

Students who are offered Federal Work-Study (FWS) as part of their financial aid package have three potential options to fulfill their work-study opportunity.

  1. Financial Aid Work-Study jobs are jobs around the campus that are open to eligible students at any point in their academic career. Students can work in a particular job for one semester or for all four years.
  2. The FIT program is a three-year opportunity for rising sophomores. Students have the chance to build their resume with meaningful, hands-on experience while working with a faculty or staff mentor in a role related to their academic work.
  3. Through the Feinstein Center for Service Learning and Community Engagement, students may earn their work-study awards in the community at non-profit agencies.

Documentation Requirements

In order to begin work, the Federal Work-Study packet should be completed in its entirety with the hiring supervisor or manager of the department.

  • Work-Study Employment Authorization form
  • A Form I-9 with an original copy of a US Passport OR two other forms of ID
    • This is only required for ALL new work-study students or for students who have not worked for RWU in the past 2 years
  • A Form W-4 claiming single or married with number of exemptions OR Exempt (the student cannot choose both)
    • This is only required for ALL new work-study students or students who are making a change to the current W-4 Form on file
  • Direct Deposit form with verification of the student’s account number and routing number (void check, bank statement, bank web page, an authorization verification letter or account card from your bank)
  • Code of Conduct
    • This must be completed at least once while employed for RWU
  • Work-Study Supervisor Responsibilities form
    • This is required for ALL new supervisors

Working Requirements

  • Once employed, students will receive a regular paycheck every two weeks according to the Student Payroll Calendar.
    • Earnings will not automatically go toward tuition or books
    • A student will earn a rate of $10.10 per hour, unless they are participating in the Center for Academic Development Tutoring Program. Students in a tutoring program earn $10.60 per hour.
  • Students will be entered into the E-Time system once the work-study packet has been processed by payroll. Each student will swipe in and out at their designated shift.
  • The Supervisors will be able to electronically sign off on your time worked. Supervisors will sign off on the time in E-Time by 10am on the appropriate Monday to meet the payroll deadline.
  • Students participating in the FIT program, must work a minimum of 5 hours per week.
  • Students may earn up to the amount of their approved FWS award, but must discontinue working in a FWS-funded job once the maximum allotment is reached.
  • Once a student's award limit is reached, hours worked in excess of your award must be paid by your supervisor's department.
  • Both the student and hiring supervisor will be notified via a letter/email if you are approaching your work-study limit.
  • It is the responsibility of both the student and hiring supervisor to ensure that students do not exceed their work-study limit.
  • No student may work more than 8 hours a day, including all University jobs.
  • The maximum amount of hours a student may work while school is in session is 20 hours/per week including all University jobs.
  • Working during your scheduled class time is prohibited.
  • During a summer recess and winter intersession, up to 40 hours a week may be worked, including all University jobs.
  • Students are prohibited from driving during work-study employment with the limited exception of authorized work-study driver positions.