Advertising & Solicitation Policies

As a private institution of higher education and to protect the members of its community, Roger Williams University maintains a strict non-solicitation and advertising policy covering its entire campus. Only those activities provided for herein will be permitted.

The Department of Student Programs and Leadership has authority over all Student Senate chartered club and organization advertising with the exception of the University’s Marketing & Communications Department and the Department of Residence Life and Housing. All forms of advertising must be approved by the Department of Student Programs and Leadership for Student Senate Clubs and Organizations. Print advertisements must display a Department of Student Programs and Leadership approval stamp for Student Senate Clubs and Organizations. All forms of advertisements must prominently display the name of the sponsoring group.

Once advertisements are approved, the Department of Student Programs and Leadership staff will post in designated areas of the Campus Recreation Center. The Department staff will also deliver approved advertisements to the Department of Residence Life and Housing for posting in the residence halls for Student Senate chartered Clubs and Organizations. The Department of Student Programs and Leadership approval does not guarantee that advertisements will be posted in the residence halls as the Department of Residence Life and Housing must approve.Any exceptions to these policies must be granted by the Director of Student Programs and Leadership or their designee.

LIMITATIONS

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  • There will be no advertising on any glass or wall that is not an approved location including doors. Posting is also prohibited on the exterior of any building, in or on trees, light posts, pillars, windows, doors, sidewalks (with the exception of the Department of Student Programs & Leadership approved sidewalk chalk), fences, walkways, trash cans, the statue of Roger Williams and any other area designated off limits by the manager of the area and/or facility.
  • It will not interfere with any public exit.
  • All requests must be approved by the Department of Student Programs & Leadership and may be subject to appropriate revisions.
  • Advertisements will not contain vulgar, obscene, and/or questionable words or statements as determined by the Department of Student Programs & Leadership.
  • Advertisements will not be discriminatory as determined by the Department of Student Programs & Leadership.
  • Advertisements may not cover existing signs.
  • Except for regulated banners, print advertisements will not be larger than 11" x 17" (half the size of a standard poster board) and can only be hung by thumbtacks, staples, or painter’s tape.
  • Advertisements may not be distributed by hand to individuals or placed on cars. Recognized student groups may distribute information by reserving a table in the Commons. Students cannot harass passersby, or force anyone to take what they are distributing. Doing so will result in loss of table reservation and advertising privileges. Students must follow all guidelines pertaining to table usage as listed in the table reservation section of his policy.
  • No advertisements may contain language relating to alcohol (e.g. drink or pitcher specials of any sort, kegs, etc.)
  • All forms of advertising are subject to approval and revisions by the Department of Student Programs & Leadership staff.
         • All advertisements must include the following information:
         • Name of all sponsoring clubs/organizations/departments/campus groups
         • Location of event
         • Time of event
         • Contact information

DESIGN CENTER/COPY REQUESTS

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  • All requests must be approved by the Department of Student Programs and Leadership and may be subject to appropriate revisions; they must be submitted at least 5–7 business days in advance.
  • All banners must be printed by the Department of Student Programs and Leadership Design Center.
  • Information on submitting online requests can be found on the Department of Student Programs and Leadership Design Center webpage.

BANNER RESERVATION

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  • Banner space may be reserved in the Commons and the Campus Recreation Center. Specific location information is available in the Department of Student Programs and Leadership.
  • Banner space must be secured through the Department of Student Programs and Leadership before you request your banner(s).
  • Banner space may be reserved for up to five (5) consecutive days.
  • Only Department of Student Programs and Leadership staff persons are authorized to place and remove banners.

SANDWICH BOARDS

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Sandwich boards are available for larger advertisements; they are reserved on a first-come first-serve basis and may be obtained through the Department of Student Programs and Leadership. Reserving of sandwich boards is given to Student Senate chartered Clubs and Organizations, departments should contact Public Safety for sandwich boards. They are to be placed in front of the Campus Recreation Center or the Commons. The group reserving the sandwich board is responsible for putting the sandwich board out in the morning at these specific locations. Lost sandwich boards will be billed to the group responsible for the reservation.

BULLETIN BOARDS

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Advertisements may be placed in approved glass enclosed bulletin boards in the Campus Recreation Center and any other Department of Student Programs and Leadership approved bulletin board. Only Department of Student Programs and Leadership staff are authorized to place and remove materials on the bulletin boards. Advertisements must display the Department of Student Programs and Leadership approval stamp.

TABLE RESERVATION

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Locations and tables are reserved on a first-come first-serve basis. Student groups and campus departments may reserve tables for a maximum of 3 days within the same week (Mon–Fri), and no more than 8 days in a month. Priority for reserving tables is given to Student Senate chartered Clubs and Organizations.

VISEX TV ADVERTISING

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Visex and electronic marquee requests are available in the Department of Student Programs and Leadership; they must be submitted at least 5 business days in advance. Requests are subject to approval by the Department of Student Programs and Leadership for Student Senate chartered clubs and organization and must adhere to all aspects of the Advertising Policy in terms of content. Those looking to be trained in the Visex program should contact the Department of Student Programs and Leadership.

SIDEWALK CHALK

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Only recognized student clubs and organizations may receive permission to chalk. Sidewalk chalk is permitted only in the following areas:

  • Sidewalks in D’Angelo Common (Does not include porticos of Gabelli School of Business and the University Library.)
  • Sidewalks in front of Residence Halls (This requires additional approval from the Department of Residence Life and Housing.)
  • Sidewalks leading to Campus Recreation Center (Does not include brick entryway at bottom of stairs.) All other locations are strictly prohibited.
  • All sidewalk chalk must be approved by the Department of Student Programs and Leadership. Student groups must submit a copy of all text and/or graphics to be chalked to the Director of Student Programs and Leadership via email at least 5 Business Days in advance of chalking. All advertising policies and limitations also pertain to sidewalk chalk. Approval maybe taken away depending on inclement weather

VIOLATIONS

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Advertisements in violation of the policy will be immediately removed by Department of Student Programs and Leadership staff. Violations of the advertising policy may result in a written warning sent to the club or organization, fines issued, or suspension of all club and organization advertising privileges.