Graduation is the process of being awarded a degree. All students wishing to graduate must apply for graduation by the application deadline. Applying for graduation is a University Degree Requirement that must be met by each student wishing to graduate. If you do not apply for graduation, you have not met all your degree requirements.
You must always apply for graduation by the published deadline, in order to have your degree certified and awarded, whether you choose to attend the commencement ceremony or not.
Please click on the following links to learn details about the graduation process.
All university coursework requirements must be completed by the time of graduation and your student account are in good standing with the university before your diploma will be mailed. Contact the Office of the Bursar at (401) 254-3520 to be sure that you have financial clearance.
Fulfill the Degree Requirements
Verify completion of all degree requirements with your advisor and Dean's office. Clear your academic record and have any incomplete grades converted to satisfactory grades before graduation.
Undergraduate and graduate students must submit a Degree application for graduation two semesters prior to your expected graduation.
For a Wrong Program verify that you are listed in the correct major/minor. Undergraduate students should drop any major/minor you will not be completing by submitting the Major Adjustment Form. Graduate students should contact their advisor.
Withdrawing my Graduation Application
If you previously applied to graduate at the end of the semester and find that your plans have changed, please send an email to email@example.com and we will correct your graduation date.
Graduation Application Deadlines
Students are responsible for meeting all published deadlines. All students are responsible for complying with the deadlines published in the Academic Calendar.
May 2021 – March 20, 2020
August 2021 – March 20, 2020
December 2021- March 20, 2020
Diplomas of students in financial arrears will be held until their financial obligations to the University is fulfilled and they are in good standing with the Bursar. If you are unsure if an outstanding financial hold has been placed on your account or need assistance regarding the circumstances or resolution of an existing accounting hold, please contact the Office of the Bursar at (401) 254-3520.
For Incomplete or missing grades you must contact your professor, advisor, and/or program director if there is an I or an IP grade listed for any of your courses.
Transfer Credit Policy: Matriculated students who wish to take courses at other regionally accredited institutions and transfer credit to RWU must complete and submit the Transfer Credit Pre-Approval form to the dean of your college or school.
Receive Your Diploma by Mail
Diplomas are mailed to the student's preferred address (home) within myRWU. Please verify or update your address online on MyRWU within four weeks of the graduation date. The diploma will be mailed according to the Diploma Release dates after the degree has been awarded. Degrees are awarded after academic requirements have been met, including the posting of all grades and transfer credits. The diploma will be mailed according to the Diploma Release dates after the degree has been awarded.
Pick Up Your Diploma (special circumstances)
To arrange to pick up your diploma or authorize someone else, send an email to firstname.lastname@example.org from your RWU account. Please include your student ID, Full name, Telephone #, Name of the person picking up the diploma and send the request within 2 weeks of the graduation date. We will email you when the diploma is available for pickup at the Office of the Registrar, One Old Ferry Road, Administration Building.
Note: A valid photo ID must be presented when picking up a diploma.
Diploma Release Dates
Diploma Release Date
Diploma Name Policy
Your diploma will be printed with your legal name as it appears on your Degree Application. Should you wish to modify your name, please submit a Name Change form along with legal supporting documentation of the change and return it to the Registrar’s Office. For a name change to be reflected on the diploma, the name change request must be submitted to the Office of the Registrar 8 weeks prior to the diploma release dates.
Requests from RWU graduates for a change of name after graduation are evaluated on an individual basis. Requests for a change of name due to marriage, divorce, naturalization or a court-ordered change of name will be considered. Please submit a Name Change form along with legal supporting documentation of the change and return it to the Registrar’s Office.
If you would like to request a diploma in the new name, the original diploma must be returned together with a $50.00 replacement fee made payable to Roger Williams University (check, money order or credit card). Once the diploma order is placed, delivery is generally in about three weeks.
Send an email to email@example.com to report any possible error(s) on your diploma. If you have received your diploma and a confirmed error exists, you must return your original diploma to the Office of the Registrar prior to a corrected diploma being issued. In the event your diploma damaged, the University will supply a replacement diploma. Before issuing the replacement we require the return of the damaged diploma, or such portions of it as are available.
To request a replacement complete the Replacement Diploma Request form and return to firstname.lastname@example.org. All financial obligations must be met before replacement diplomas are issued. RWU will not be responsible for undeliverable diplomas due to inaccurate address.
Note: All replacement diplomas will be marked duplicate.
A $50.00 replacement fee made payable to Roger Williams University (check, money order or credit card). Once the diploma order is placed, delivery is generally in about three weeks.
Students with a record of exceptional achievement over the duration of their degree program may be recognized with an honors designation upon graduation.
The graduation honors listed below notation will be noted on the official transcript and diploma.
Summa cum laude is granted to students whose average in all subjects is at least 3.8 and above.
Magna cum laude is granted to students whose average in all subjects is at least 3.6 and above.
Cum laude is granted to students whose average in all subjects is at least 3.4 and above.
If you continue to take classes at RWU after you have completed your degree requirements, you MUST be admitted to a new program should you register for courses in a term that follows your graduation date.
Congratulations on your accomplishment!
To finalize your graduation, please ensure that you complete the following tasks by the appropriate deadlines this will ensure an effortless and gratifying convocation ceremony for you.
Complete all DEGREE REQUIREMENTS
Verify completion of all degree requirements with your advisor and dean's office. Resolve outstanding incomplete, non-reported, study abroad, independent study and internship grades. All incomplete grades must be converted to satisfactory grades prior to graduation.
APPLY TO GRADUATE
Complete the Degree application for graduation by the deadline (two semesters prior to your expected graduation). You CANNOT graduate without submitting this application.
HAVE FINANCES IN ORDER
Verify that your student account is in good standing with the university. Contact the Office of the Bursar at (401)254-3520 to be sure that you have financial clearance.
Certain loans require students to complete an online exit interview. For more details about the different types of loans and to see if you need to complete an online exit interview, refer to the University Bursar.
VERIFY AND UPDATE YOUR PERMANENT ADDRESS
Your diploma will be mailed to your permanent home address approximately eight weeks after graduation. Verify and update the university with the correct address.
To update your address and telephone information you will need to complete the Change of Address/Telephone Number form and return to the Registrar’s Office.
Completion of Feinstein Service Learning Requirement (FSL)
Feinstein Service Learning Requirement is a requirement of graduation, all students must record at least one service experience while enrolled at RWU (per the University Course Catalog). The only students exempt from this requirement are those who transferred to RWU with 24 or more credits.
Sign up for a service event or request more information at email@example.com.
Prepare for the Commencement Ceremony
Seniors who have been cleared for graduation and whose names appear on the official graduation list from the Office of the Registrar, may pick up their commencement tickets at the Commencement Office/Special Events, 2nd Floor of the Admissions Building.
Visit the Commencement webpage for all important information for graduating students and their families.
View the tentative graduation list to verify your name is listed on the Graduation list. Please send an email to firstname.lastname@example.org to report if your name is omitted or any possible errors.
Note: Tickets may be picked up with a student ID by scheduled times and hours listed on the website.
If you have any questions, please email our Graduation Coordinator at email@example.com.