Processes & Procedures

Roger Williams University is a community dedicated to learning and assumes that students come to the University for serious purposes. Students live and work together in an atmosphere of mutual and self-respect.
 
They join with faculty and administration in creating a living/learning environment that is conducive to both personal and academic growth. Students and the student staff are empowered by the University with considerable responsibility.
 
In return, the University assumes students to have a high degree of maturity and expects civil conduct which affirms human values. Conduct intervention is intended to increase the student’s awareness of the effect of their actions on others in the community. The philosophy of our conduct system is education with high expectations. Our goal is to assist students to grow and learn from their mistakes. Self-control is a vital component in an orderly society which is consistent with our educational mission.
 
Enforcement of the Code is the process by which the University community rules upon the propriety of student behavior. This Code applies to undergraduate, graduate, law (when applicable), and continuing/professional studies students of Roger Williams University. 

Definitions & Jurisdiction

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In the Student Handbook, the definition "student" includes all persons taking courses at Roger Williams University, either full-time or part-time, pursuing undergraduate, graduate or professional studies.

Persons who are not officially enrolled for a particular term but who have a continuing relationship with the University or who have been notified of their acceptance for admission are considered "students" as are persons who are living in University residence halls, although not enrolled in this institution. Students are not allowed to withdraw from the University while a disciplinary matter is pending.

Jurisdiction

The Roger Williams University Student Code shall apply to conduct that occurs on University premises, at University sponsored activities and to off-campus conduct that adversely affects the University and/or the pursuit of its objectives. Each student shall be responsible for their conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if their conduct is not discovered until after a degree is awarded).

Student Conduct Process

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Decision Making Bodies

1. Administrative Meeting

Members of the RWU community may choose, with the consensus of the Office of Student Conduct and Community Standards, to waive their right to a hearing and resolve Code allegations through an Administrative Meeting with a University administrator. Although there is no formal appeal of an Administrative Meeting, cases that result in a temporary or permanent removal from the residence halls may be appealed to the AVP/Dean of Students or designee. In order to secure an appeal, a written request must be submitted within two business days following the receipt of the notice of the decision. It is at the discretion of the AVP/Dean of Students, or designee, whether a personal meeting is necessary prior to deciding whether an appeal should be granted. The AVP/Dean of Students may choose to stay with the present sanction, alter the sanction, or refer the case back for a new conduct meeting. No more than one appeal will be granted for the same conduct referral. This appeal process is also applicable for an Administrative Hearing.

2. Mediation

In lieu of adjudication, members of the RWU community may choose, with the consensus of the Office of Student Conduct and Community Standards, mediation or a facilitated dialogue resolution. Mediation uses a neutral third party to help resolve disputes, leaving resolution in the hands of the disputing parties. Mediation is not applicable for cases of sexual assault.

3. Formal Hearings

Any student regarding whom a formal complaint has been filed has the right to a fair Hearing. This Hearing allows the student the chance to respond to the charges filed. At Roger Williams University, these Hearings take three forms:

A. Administrative Hearing

B. University Disciplinary Committee (UDC)

C. University Hearing (UH)

Roger Williams University strives to assure fairness in the adjudication of all student conduct cases. However, University conduct procedures are not identical to the rights afforded the respondent in a civil or criminal proceeding. Conduct procedures will be adhered to as faithfully as possible, but variations dictated by circumstances will not invalidate the process. Hearings are conducted according to the rules laid out in this Handbook.

Any relevant matter upon which responsible persons customarily rely on in the conduct of serious affairs shall be considered, regardless of the existence of any common law or statutory rule which may make some information inadmissible in civil or criminal action. Information and evidence which is redundant or immaterial may be excluded from the conduct proceedings. Recordings of hearings are not permitted. The decision at any Hearing shall be based only upon information introduced at the Hearing.

Formal or technical rules of evidence are not used as in civil and criminal proceedings; thus, a lower standard of proof/decision-making is required to reach a conclusion. A decision of responsible shall occur only if a violation is found by a preponderance of information; this is the conduct body finds it more likely to be true than not true that the student violated a Code of Conduct. Effectively, this standard is met if there is greater than 50% chance that the information is true.

The Office of Student Conduct and Community Standards is charged with the responsibility of advising and informing the conduct body with respect to procedures and sanctions imposed previously for similar offenses in order to provide consistency within the Conduct System.

Upon determining that a student has violated the Conduct Code, the Hearing Officer may review the responding student’s history and impose one or more of the sanctions as defined elsewhere in this Handbook, or may devise sanctions seeming more appropriate to the violation(s).

The Hearing Officer may also recommend that the case be heard by the UDC, or a UH, in light of the seriousness of the issue. If the Director of Student Conduct and Community Standards accepts the recommendation, the UDC or the UH will be treated as an original Hearing for procedural purposes.

A. Administrative Hearing

Cases serious enough to warrant action, but not expected to result in suspension or expulsion from the University, are assigned by the Office of . Student Conduct and Community Standards to an Administrative Hearing. The decision of the administrator and the sanction imposed, if any, will be binding. Although there is no formal appeal of an Administrative Hearing, cases that result in a temporary or permanent removal from the residence halls may be appealed to the AVP/Dean of Students or designee. Refer to the Administrative Meetings section of this handbook for the appeal process. Administrative Hearing Officers are empowered to impose all sanctions except a suspension or expulsion from the University.

B. University Disciplinary Committee (UDC)

The UDC will adjudicate cases referred to it by the Office of Student Conduct and Community Standards. The UDC will hear cases which could result in suspension or expulsion from Roger Williams University. The UDC shall adjudicate all cases at a time arranged by the Office of Student Conduct and Community Standards.

The UDC shall be comprised of four members. One is a non-voting member from the Administrative constituency that serves as the Chairperson. There shall be one voting member from each of the following constituencies: Administration, Faculty, and Students. One member from each constituency shall be selected from a pool of no more than ten constituent representatives. Members from each constituency shall be selected by the Office of Student Conduct and Community Standards based upon constituent representatives RWU Student Handbook and Resource Guide 59 availability at the time of the Hearing. One representative from each constituency must be present to hold a Hearing.

For each UDC Hearing, a representative of the Administrative constituency shall be selected by the Office of Student Conduct and Community Standards to serve as the non-voting Chairperson of the UDC presiding and conducting the Hearing. This Chairperson shall not be the voting member of the UDC representing administration. This appointed Chairperson is charged with the responsibilities of conducting the meeting, and advising and informing members of the UDC with respect to procedures and sanctions imposed previously for similar offenses in order to provide consistency for Hearings and sanctions.

Any UDC member who was involved in the initial investigation, and who is expected to be a witness, or has a special bias or interest, is expected to disqualify him/herself. The responding student or the complainant has the right to challenge any member for the above reasons or any other valid reason. In addition, the Chairperson may, for good reason, disqualify any member. If disqualification is sustained by a majority of the UDC members present and voting, another member of the UDC, of the same constituency as the disqualified member, shall serve on the UDC or, if such person is unable to serve, then the remaining members of the UDC shall appoint a disinterested person of the same constituency as the disqualified member to serve on the UDC.

The UDC will deliberate in private and render decisions by majority vote. The UDC may continue its particular Hearing to another time at its discretion, but must give all parties concerned notice of its continuance. Except in extraordinary circumstances, a continuance shall extend no more than 72 hours. Written notice of the decision (including sanction) will be given to the responding student within three business days from the conclusion of the UDC hearing.

Upon determining that a student has violated the Conduct Code, the UDC may impose one or more of the sanctions as defined elsewhere in this Handbook, or may devise sanctions seeming more appropriate to the violation(s) as determined by the Chairperson and the members of the UDC. The UDC is empowered to invoke suspension or expulsion.

For information regarding the appointment process of members of the UDC, contact the Office of Student Conduct and Community Standards.

During vacation periods and/or when UDC members might generally be unavailable or during any vacancy that cannot be filled on the UDC, a University staff member, as selected by the Vice President of Student Life, or designee, shall discharge all responsibilities and otherwise exercise all functions of the UDC.

C. University Hearing (UH)

The student may choose, with the consensus of the Office of Student Conduct and Community Standards, to have one or two UDC members, as selected by the Vice President of Student Life, or designee, accept all responsibilities and otherwise exercise all functions of the UDC as outlined above. At times the University may select not to give the student an option and send the case to either a UDC or UH. For conduct procedures related to University Hearings, please see UDC section for details.

Hearing Agenda

Only information directly related to the incident is admissible during the Hearing. No recording, of any type, of the Hearing is allowed.

Each party has the option to speak with the Director of Student Conduct and Community Standards, or designee, to have a review of their rights and responsibilities as outlined in this Handbook. Various issues can be clarified: the rights of the responding student or complainant, the agenda of the UDC or University Hearing, the appeal process or any other student concern related to their involvement during the Hearing and appeal process. If there is a finding of responsible by the UDC or UH, the respondent is encouraged to speak with the Director of Student Conduct and Community Standards, or designee to receive guidance and clarity on questions pertaining to complying with the imposed sanctions (if any).

Only if the responding student is found responsible and sanctioned to a removal from housing or a suspension or expulsion from the University may an appeal request be submitted (See the Appeal section in this handbook).

Appealing a Conduct Decision

Cases that result in a temporary (one week or more) or permanent removal from the residence halls may be appealed to the AVP/Dean of Students or designee. In order to secure an appeal, a written request must be submitted by the student within two business days following the receipt of the notice of the decision. It is at the discretion of the AVP/Dean of Students or designee whether a personal meeting is necessary prior to deciding whether an appeal should be granted.

The AVP/Dean of Students or designee may choose to stay with the present

sanction, alter the sanction, or refer the case back for a conduct meeting. Cases that result in a suspension or expulsion from the University may be appealed by the student to the Vice President of Student Life or designee.

Only the responding student has the right to appeal (except in cases of sexual

misconduct). The appeal must be written by the student. When a case is appealed, the following regulations and procedures shall apply and the following rights can be afforded:

1. In order to secure an appeal, the aggrieved party must submit a written request to the Vice President of Student Life or designee for cases originated by the UDC or UH within two full business days (Mon.-Fri.) following such aggrieved party’s receipt of the notice of the decision. Failure to submit such a request in the manner prescribed will be deemed a waiver of the right to appeal.

2. The written appeal must include demonstration of one or more of the following reasons for requesting an appeal:

a. Specification of procedural errors alleged to have been committed during the original Hearing, which would have materially affected the outcome of the original Hearing;

b. Specification of the claim of new information not previously available or known which would have materially affected the outcome of the original Hearing. A detailed account of the specific new information the student wishes to bring forth must be clearly indicated;

c. Imposed sanction(s) not appropriate for the violation(s) committed.

The Vice President of Student Life, or designee, for the University Appeals Board (UAB), shall determine the sufficiency of any request for appeal. Generally, the VPSL will contact the student regarding the status of the appeal within seven business days. The appeal shall be remanded to the appropriate body for Hearing or shall be denied if the appeal procedures and/or criteria are not satisfactory. The Vice President of Student Life’s determination not to hear an appeal is final and binding and conclusive of all parties. If an appeal is granted, it shall be heard at a meeting scheduled as soon as practical by the Vice President of Student Life. The UDC Chairperson or Hearing Officer who heard the case shall attend this meeting to answer any questions.

With respect to the UAB, the Vice President of Student Life, or designee, shall notify the parties of the date, time, and place of the appeal Hearing. An agenda will be provided at this time.

Both the responding student and the complainant have the right to be present and the opportunity to be heard at the appeal Hearing. Whether or not this right is exercised, the Appeal Hearing will be held and the parties bound by the decision rendered. The Vice President of Student Life will determine the appropriate format for the Appeal Hearing.

Should a student appeal a decision, the sanction imposed shall remain in effect through the appeal process, unless otherwise stipulated by the Hearing Body.

An aggrieved party is limited to one appeal and, in any event, any decision of the UAB or Vice President of Student Life is final.

Student Conduct Procedures

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Student Conduct Procedures

1. Complaint

Any member of the University community may initiate a complaint regarding a student by filing a report with the Office of Student Conduct and Community Standards. If there are grounds for conduct action, the student will be notified by letter of the alleged incident, time, date, and location of the conduct meeting. Student Conduct and Community Standards is the final decision maker in concluding if Conduct Code charges are warranted. As stated in the student’s notice, failing to attend or re-schedule will be treated as if the student is not contesting the charges, and a decision will be made based upon the information received. At times, Student Conduct and Community Standards will issue a decision letter for minor infractions without a formal meeting. The student will have the opportunity to discuss such decision.

2. Notice

The student will receive an explanation of the incident and an explanation of the specific charge statement. This will serve as formal notification of the charges, and will outline various resolution options, and the student’s procedural rights.

3. Student Response Form

Students responding to an alleged violation of the University Conduct Code have the choice to submit a Student Response Form. This form, available to students at the Office of Student Conduct and Community Standards, provides an opportunity for the student to put in writing a personal account of the incident. The information contained within the Student Response Form is then taken into consideration at the proceedings.

4. Student Conduct Meeting

During the Conduct Meeting the student will be encouraged to discuss and review the charges regarding alleged behavior. The student may ask questions regarding the charges, the conduct process as well as the possible outcomes of the meeting. During the Conduct Meeting, the student charged will have the right to choose between the following options (with the consensus of the Office of Student Conduct and Community Standards):

A. Accepting responsibility for one’s actions, and verifying that the charges issued are correct. If this option is chosen, the student requests that the situation be resolved through an Administrative Meeting. (See: Decision Making Bodies Regarding Student Conduct.); or,

B. Deny responsibility for the charges, and request an administrative hearing officer to review the case or complete an Administrative Meeting at that time. (See: Decision Making Bodies Regarding Student Conduct.); or,

C. If the outcome of the alleged violation could result in a sanction of suspension or expulsion from the University, the Office of Student Conduct and Community Standards shall prepare and present to the respondent a written notice of the charges and may give the student the option of selecting, with the consensus of the Office of Student Conduct and Community Standards, their case being heard by:

1. University Disciplinary Committee (UDC)

2. University Hearing (UH)

At times the University may select not to give the student an option and send the case to either a UDC or UH. The notification will be given at least two calendar days prior to the hearing. (See: Decision Making Bodies Regarding Student Conduct.);

D. Additionally, in a case of alleged violation of the Conduct Code, the Vice President of Student Life or designee may remove a case from the University’s conduct system, whenever, in the VPSL’s discretion, such removal is believed to be in the best interest of the responding student or the University community. In the event of such removal, the VPSL shall have the sole and unreviewable discretion to conduct hearings, if any, upon notice, and impose such sanctions deemed appropriate.

Rights of a Responding Student

With respect to an initial Hearing before an Administrative Hearing Officer, UDC, or UH the following rights will be afforded to a responding student. Please see the Sexual Misconduct/Gender-Based Misconduct section of this Handbook for additional procedures.

1. Written notification of charges, with a brief specification thereof, with the date (approximate if necessary) and place of the alleged violation, and the date, time, and place of the Formal Hearing.

2. A copy of the Administrative Hearing, UH, or UDC agenda. This agenda will be included with the notice of charges.

3. Reasonable time to prepare the case after receiving notice of the charge. Normally the Hearing will be held no earlier than two days and no later than seven days from the date of notice. UDC cases will be held as soon as possible.

4. The right to be present and the opportunity to be heard at this Hearing. Whether or not the student exercises this right, the Hearing will be held and the student is bound by the decision rendered.

5. The right to present information and witnesses on the student’s behalf. Witnesses may not be disruptive in any manner; otherwise, the Hearing Officer, UDC chairperson, or UDC board may dismiss them from the Hearing. All witnesses names and documents must be provided to the Office of Student Conduct and Community Standards at least two business days prior to the hearing.

Upon request, the Office of Student Conduct and Community Standards will also provide access to witnesses names and documents two business days prior to the hearing of the responding student. However, in some cases, because of the sensitivity of the violation, the University may choose not to release the name of a witness prior to the hearing. In such cases, the University will make every effort to provide access to statements to assist the responding student in preparation.

Victim Rights

The following rights apply to the reporting student in the student conduct proceedings. These rights must follow the same format spelled out for the responding student as listed under the “Conduct System” of this handbook. Please refer to the Sexual Misconduct/Gender-Based Misconduct section of the student handbook for more information.

  • Right to submit a victim impact statement that details the alleged consequences experienced by the victim.
  • Right to have a personal advisor accompany him/her during the disciplinary hearing process.
  • Right to request on-campus housing relocation (based on available space), academic accommodations, or other steps to prevent unnecessary or unwanted contact or proximity to the responding party, when such contact is likely to place the reporting victim in danger of bodily injury and/or cause the victim severe emotional distress.
  • Right to be informed of the outcome of the hearing upon request.

Parental or Legal Guardian Consultation

Pursuant to the 1998 Congressional revisions of the Family Educational Rights and Privacy Act (FERPA), Roger Williams University has the option to, and generally will, inform a parent or guardian of any student who is under the age of 21 or is financially dependent (as defined by the IRS), of any alcohol or other drug violations relative to the Code.

The University may choose to inform the parent or guardian of other types of incidents that involve violations or that may be life threatening or harmful to the student’s (or other’s) health. Roger Williams University will assume all undergraduate students are financially dependent and therefore, where allowed by law and University policy, notify parents or guardians of violations of the Code, especially substance abuse violations. A student may declare financial independence by contacting Student Life and providing the appropriate documents.

Parental notification will either take the form of a written letter or phone call, predicated upon the seriousness of the violation and/or the urgency of the situation. The University believes that clear, effective lines of communication between the school, parents, and student will assist us all in resolving issues of inappropriate behavior. We encourage parents and students to openly discuss these issues with one another so better understanding may exist throughout the school year.

Confidentiality

All records relating to conduct are considered confidential. Access to such records shall be granted only when permitted by law and/or with permission from the student. The University reserves the right to be the final arbiter in releasing confidential files. Any and all types of conduct meetings are closed to the University community and to the public.

Records of conduct may be destroyed by the Director of Student Conduct and Community Standards, or designee, two years after a student graduates or withdraws from the University.

In the case of conduct proceedings, a responding student’s outcome and sanction(s) may be verbally or in writing shared with the complainant(s) or victim(s).

Nothing contained above shall prevent the publication from time to time of statistics relating to and summaries of disciplinary proceedings, provided that the name(s) of the party(ies) involved is (are) deleted (except when permitted by law).

Nothing contained above shall prevent the disclosure of Conduct Code violations involving the responding student to the formal Hearing bodies or the general public when permitted by law.

Nothing contained above shall prevent the imposition of a fine, attached onto the student’s Bursar Account, from the University, if such sanction has been invoked.

The conduct histories of applicants to Study Abroad programs are taken into consideration during the application process. Students who participate in a co curricular activity may jeopardize their status in that program by receiving a conduct sanction(s). A co-curricular activity includes, but is not limited to: intercollegiate athletics, club sports, intramurals, student organizations, and student leadership positions (e.g., resident assistants, orientation advisors, etc.). A student’s conduct record and/or conduct may be shared with other University staff members on a need-to-know basis.

Attorneys & Advisors

A responding student and/or reporting student (when permitted) may elect to be accompanied and counseled by an advisor at a University or University Disciplinary Committee hearing. The advisor must be a member of the Roger Williams University community, excluding all those who are attorneys, have received a law degree, or who are enrolled in law school except those employed by the Division of Student Life.

In matters involving alleged dating violence, domestic violence, sexual assault or stalking, students are entitled to the same opportunity to have an advisor of their choice during any phase of the process. Students who are witnesses to the incident or are also involved in the same student matter cannot serve as advisors.

The advisor must be preapproved by the Office of Student Conduct and Community Standards. At hearings where criminal charges are also pending, an attorney may accompany and counsel the responding student, provided that notice of at least two business days be given to the Director of Student Conduct and Community Standards, or designee, of an attorney’s representation.

In either case, neither an attorney nor a lay advisor shall be allowed to examine witnesses, object to testimony or procedure or to present arguments, and their role shall be limited to quietly and unobtrusively advising only the responding student in whispers or by written note. Any conduct of an attorney or advisor in violation of these conditions in the opinion of the Hearing Officer or UDC chairperson may result in the immediate removal of that attorney or advisor, and the continuation of the hearing without the presence of that attorney or advisor.

Further, parents or guardians of a student, regardless of their relationship with the University, are not permitted to be present at any Hearing unless serving as an advisor in matters involving dating violence, domestic violence, sexual assault or stalking.

In matters where the responding student and/or reporting student is entitled to and elects to be accompanied and counseled by an attorney, any other party to the case, including the University shall also be entitled to be counseled by an attorney who shall likewise be restricted to advising in whispers or by written note.

Legal Assistance

If you are arrested and cannot afford an attorney, you may ask the court to appoint an attorney for you. If you are in a position of being able to pay for a lawyer and would like a referral, you may contact the Rhode Island Bar Association’s Lawyer Referral and Information Service, who may be able to direct you to an attorney who concentrates in the problem area. Go to: https://www.ribar.com/For%20the%20Public/FindingAndChoosingALawyer.aspx

or phone (401) 421-7799.

Sanctions

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Introduction

A basic assumption of the University is that students are in control of their actions and are responsible for themselves and for choices they make while members of this community. When students choose not to abide by the rules established by and for their community, the Office of Student Conduct and Community Standards is charged with reviewing all incidents reported to it and holding students responsible for their actions.

The following sanctions represent examples of conduct action that might be imposed for violations of the Code of Conduct. The list is not exhaustive because there is an effort on the part of the University to make sanctions fit the violation, to impose a sanction that is suited to the violation and is educational.

Failure to comply with a conduct sanction is a violation of the Code of Conduct that has been designed to promote and maintain a healthy community. To ignore or fail to complete a sanction may result in a fine, withholding of records, an increased penalty, or may be cause for suspension when it becomes clear that the student does not intend to abide by the rules of the community.

Any and all sanctions that are not completed may be converted to fines by the Office of Student Conduct and Community Standards and billed to the student account (See: Fines and Restitution).

The Office of Student Conduct and Community Standards may place a hold on academic transcripts and not permit a student to withdraw or graduate if serious charges are pending regarding the student in the conduct system. These transcripts will be released upon final adjudication of the case and/or sanction completion.

Sanctions for Substance-Abuse Related Violations

Roger Williams University is an institution committed to creating a campus environment that is conducive for our students to academically achieve and excel. We are deeply concerned about the extent to which some students engage in underage consumption of alcohol, unlawful use of drugs, and/or consumption of alcohol or other drugs to a degree that renders them in need of emergency medical intervention, disrupts the community, or requires other extraordinary assistance.

Studies clearly show that the use of illegal substances and the misuse of alcohol adversely impacts a student’s ability to complete their college education. Abuse and underage use of alcohol and other drugs are serious problems throughout American higher education and society as a whole. We believe our process challenges students regarding their decision making in these matters.

The following sanctions are suggested minimum sanctions for violations of the University Code of Student Conduct pertaining to the alcohol and drug policy. The University reserves the discretion to determine appropriate sanctions for any infraction of the Code. The sanctions explained below may be cumulative, and no sanction need be exhausted before any other sanction may be imposed. Sanctions may be tailored to specific situations. Students found responsible for three alcohol or drug violations within a 12-month period will be removed from University housing for at least one semester. Hearing officers may look beyond the 12-month period and/or increase the severity of sanctions depending upon the severity of the behavior, a student’s past disciplinary record, or the specific incident’s impact upon the campus community.

  1. Minimum Sanctions for Violating the Alcohol Policy
    • 1st Violation:
      • Formal Warning
      • Alcohol Incident Referral
      • Parent Consultation
      • $100 Fine
      • Merit Housing Deduction (2 points)
    • 2nd Violation:
      • Two  Weekend Housing Removal and Ban
      • Residence Hall Probation
      • Alcohol Incident Referral or Health Education 1:1 Meeting
      • Parent Consultation
      • $150 Fine
      • Merit Housing Deduction (3 points)
    • 3rd Violation:
      • Semester Housing Removal and Ban
      • University Probation
      • Health Education 1:1 Meeting
      • Parent Consultation
      • Merit Housing Deduction (4 points)
      • Next violation may result in removal from Roger Williams University
  2. University Alcohol Quantity Policy

    The University believes the amount of and type of alcohol available to legal aged students should be limited. The quantity limit per student for those of age is: 15 beers OR 1.5 liters of wine OR 1 pint of hard alcohol (no higher than 80 proof). Not to exceed 15 beers times the number of legally aged occupants of the room, but no greater than 60 beers OR 3.0 liters of wine OR 1 liter (2 pints) of hard alcohol. Empty containers will be counted towards the quantity limits. Grain alcohol, stimulant-enhanced alcoholic beverages (i.e. 4Loko), and handles (1.75L) of alcohol are prohibited. This policy is in effect in University Housing and on all University premises.                

  3. Students Hosting Alcohol Gatherings are Subject to a Loss of Residency

    Any social gathering or party, which draws attention to itself in a negative manner within University Housing, will not be permitted. Parties will be identified by University officials based on a variety of factors including but not limited to:

  • Number of guests. The University guideline is: maximum number of people allowed in a room equals the number of residents x5 when alcohol is present, not to exceed 25.
  • Excessive quantities of alcohol and/or alcohol empty containers.
  • Games that promote the rapid consumption of alcohol (such as beer pong) are prohibited.
  • Underage drinking. The room occupants are primarily responsible for what occurs in their dwelling, regardless of who brings the alcohol.
  • Disturbing the peace, noise and/or people immediately outside the room/apartment.
  • Uncooperative residents and/or guests.
  • Number of guests. The University guideline is: maximum number of people allowed in a room equals the number of residents x5 when alcohol is present, not to exceed 25.
  • Excessive quantities of alcohol and/or alcohol empty containers.
  • Games that promote the rapid consumption of alcohol (such as beer pong) are prohibited.
  • Underage drinking. The room occupants are primarily responsible for what occurs in their dwelling, regardless of who brings the alcohol.
  • Disturbing the peace, noise and/or people immediately outside the room/apartment.
  • Uncooperative residents and/or guests.

The University strictly prohibits all common source containers of alcohol (empty or full), including but not limited to kegs, beer balls, or other items or activities that encourage the rapid consumption of alcohol. Such items and/or common sources will be confiscated and disposed of when discovered. In addition, the University prohibits the sale and/or distribution of alcohol to underage students, including providing space for underage individuals to consume alcohol. Violations of this policy will receive enhanced sanctions outlined in the grid above.

  1. Minimum Sanctions for Violating the RWU Drug Policy
    • 1st Violation:
      • One Weekend Housing Removal and Ban
      • Resjdence Hall Probation
      • Marijuana 101 or Health Education 1:1
      • Parent Consultation
      • $150 Fine
      • Merit Housing Deduction (2 points)
    • 2nd Violation:
      • Two Weekend Housing Removal and Ban
      • University Probation
      • Health Education 1:1
      • Parent Consultation
      • $200 Fine
      • Merit Housing Deduction (3 points)
    • 3rd Violation:
      • One Semester Housing Removal and Ban
      • University Probation
      • Health Education 1:1
      • Parent Consultation
      • Merit Housing Deduction (4 points)
    • 4th Violation
      • Suspension from RWU
    • Sanction for Drug Distribution
      • Suspension/Expulsion from RWU

Additional Sanctions for Conduct Code Violations

1. Warning

A warning may be given for minor misconduct, to hold accountable the student and give notice that further misconduct will be penalized. A warning may or may not be accompanied by other sanctions. The warning is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student’s transcript. If sanctions are not completed, the Office of Student Conduct and Community Standards has the right to prevent students from graduating or registering for future semesters and may place a hold on all academic transcripts.

2. Community-Based Sanctions

Community-based sanctions are given for misconduct which detracts from the health and/or safety of the community. These sanctions serve to hold the student responsible for the damage to, or disruption within, the University community of which he or she is a part, as well as, to provide educational development to assure that the student makes appropriate choices in the future. Failure to complete the initial community-based sanctions can result in additional fines not to exceed $200 per sanction. Community-based sanctions are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.

3. Fines and Restitution

A fine or restitution may be assessed. Failure to pay may also result in withholding of grades and records. This fine will be recorded and attached to the student’s Bursar Account in the form of a “Conduct Fine”. Failure to comply with the initial sanctions can result in additional fines not to exceed $200 per sanction. Fines and Restitution are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript. All fines go back to educational programming.

4. Community Service Hours

Community service contribution to the University for a specific number of hours may be assigned. These hours are not to exceed fifty (50) for each University Conduct Code violated. Failure to complete the initial hours will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Community work hours are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.

5. Loss of Guest Privileges

A student may lose the privilege to host non-student guests, or in some circumstances student guests, in their residence hall room and/or on campus. A loss of guest privileges is recorded in the Office of Student Conduct and Community Standards, but is not reflected on the student’s transcript.

6. Denial of the Privilege of Operating or Parking a Motor Vehicle on Campus

Denial of the privilege of operating a motor vehicle on campus is recorded in the Offices of Student Conduct and Community Standards and Public Safety, but is not reflected in the student’s transcript.

7. Educational Workshops

Educational workshops are designed to address specific behavior (i.e., Alcohol Awareness). The student may be required to participate in one or more workshops for any violation. Failure to complete the scheduled workshop will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Educational workshops are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.

8. Referral to Another Party

A student may be required to meet with another individual or group (i.e., Substance Abuse Specialist). The number of meetings may be determined by the Hearing Officer, UDC, UAB or may be determined by the party to which the student has been referred. Should a student need an outside assessment, the student must personally (or through insurance) pay for all required treatment. Referrals are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.

9. Educational Sanctions

At times the Hearing Officer, UDC, or UAB may feel it appropriate to assign a project, paper, and/or assignment which will assist the student in gaining the knowledge needed to make appropriate choices. Our Mentoring and Involvement Program (MIP) and Restorative Justice practices fall within the educational sanctions category. Failure to complete educational sanctions will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Educational sanctions are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.

10. Probation

A probation status may be assigned for repeated misconduct or for more serious misconduct. Probation may, but must not necessarily, precede more serious sanctions, such as: Ban or Removal from Residence Halls, or Suspension from the University. The probation imposed may be either Residence Hall Probation or University Probation.

A. Residence Hall Probation

Residence Hall Probation serves to officially warn a student that he or she is in violation of community standards and that further violations can result in the denial of the privilege of residing in or visiting on-campus housing and its adjacent grounds. This probation may be given for either a specified or unlimited period of time. Residence Hall Probation is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student’s transcript.

B. University Probation

University Probation is probation as defined above but is intended to serve notice that if future violations occur, suspension or expulsion from the University may result. University Probation is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student’s transcript.

11. Removal and Ban from Residence Halls

Removal and Ban from Residence Halls may be given when serious and/or repeated misconduct in the residence community warrants separation of the student from that community. Removal and Ban from Residence Halls is recorded in the Office of Student Conduct and Community Standards, but not on the student’s transcript. Removal and Ban from Residence Halls will include a ban from residing in or visiting any residence facility and its adjacent grounds operated by the University for a stated period of time. During the time of removal the student is not eligible for any housing refund.

12. Emergency Removal and Ban from Residence Halls

In urgent situations, the Vice President of Student Life or designee, may temporarily remove and ban a student pending a Hearing. Such removals will occur only if, in the Vice President’s judgment, the student is a danger to him/ herself or other members of the University community or a disruptive/disorderly community member unnecessarily infringing on the rights of others, including the University. In such instances the appropriate Hearing body will convene as soon as practical to hear the case.

During the time of removal the student is not eligible for any housing refund. The student may, at the discretion of the Vice President of Student Life, be banned from other areas of the campus if appropriate. The student will still be permitted to attend classes unless otherwise indicated.

As soon as practical after the removal, the Office of Student Conduct and Community Standards shall prepare and deliver to the removed student, a notice of charges and other matters in conformance with the requirements contained in the Procedures section of this Handbook.

13. Suspension from the University

Suspension from the University may be imposed for misconduct which warrants temporary separation of the student from the University. The misconduct and the sanction are recorded in the Office of Student Conduct and Community Standards. During the time of the suspension, the student’s transcripts are stamped: “Disciplinary Suspension from RWU.” A student must petition the Office of Student Conduct and Community Standards following the term of their suspension and request the removal of the notation in order for it to be removed from their transcripts. Transcripts, and other academic records, are withheld if any disciplinary fines, community service work hours, other responsibilities, or any other sanctions are not settled with the University. During suspension, the student is considered persona non grata (unwelcome) and, therefore, banned from all University properties and functions.

Suspension may be for a stated period of time or for an indefinite time. In either case, application must be made to the Office of Student Conduct and Community Standards and should contain evidence that the time has been used constructively in order to support the request for reinstatement. The Office of Student Conduct and Community Standards will consult in these cases with the Vice President of Student Life before deciding on the readmission.

14. Emergency Suspension from the University

In emergency situations, the Vice President of Student Life, or designee, may temporarily suspend a student pending a Hearing. Such suspension will occur only if, in the Vice President of Student Life’s judgment, the student is a danger to him/ herself or other members or parts of the University community. In such instances the appropriate Hearing body will convene as soon as practical to hear the case. As soon as practical after the suspension, the Office of Student Conduct and Community Standards shall prepare and deliver to the suspended student, a notice of charges and other matters in conformance with the requirements contained in the Procedures section of this Handbook.

15. Expulsion

Expulsion may be imposed for misconduct which warrants permanent separation of the student from the University. The penalty and the misconduct are permanently recorded in the Office of Student Conduct and Community Standards and the Expulsion becomes a part of the student’s transcript by being stamped: “Disciplinary Expulsion from RWU.” A student who is expelled is not eligible for readmission. Once expelled, the student is considered persona non grata (unwelcome) and, therefore, banned from all University properties and functions. Suspensions and expulsions from the University and/or housing will result in a loss of tuition, fees, room and board. In addition, students are withdrawn from their classes by the University.

Medical Amnesty Policy

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The University is dedicated to creating a community of educated individuals focused on personal responsibility and sound decision making. Roger Williams is committed to providing guidance so that students can learn to develop a responsible approach to social challenges.

The University encourages our students to take care of their personal health and wellbeing and to behave in an equally caring way with their peers. The University recognizes that there may be times when students face medical emergencies involving excessive drinking and/or drug use. As in such cases, if an individual seeks medical attention due to a medical emergency, the Office of Student Conduct and Community Standards will not pursue disciplinary sanctions against the student for consumption or possession of alcohol or drugs.

Medical Amnesty applies only to the possession or consumption of alcohol and drugs. It does not preclude disciplinary sanctions due to any other violation of the Code of Student Conduct. Other such violations include, but are not limited to, assault, property damage or distribution of illicit substances. Additionally, the Policy does not prevent action by police, other law enforcement personnel, or other third parties.

Roger Williams University Medical Amnesty Policy is applicable to:

- A student requesting medical assistance for oneself

- A student(s) seeking medical assistance for another person - A student for whom medical assistance was sought

If a student/group calls on behalf of another student, that student/group is required to remain with the student experiencing the emergency until medical attention arrives.

Please note that Medical Amnesty will not be granted to students who do not seek medical assistance, and that students who are confronted by University staff or another third party will be referred to the Office of Student Conduct and Community Standards for disciplinary action.

The student needing medical assistance will be required to meet with the Dean of Students or his/her designee and in lieu of disciplinary sanctions, may be expected to complete the following:

  • A mandatory meeting with the Director of Health Education or other educational referrals
  • Responsibility for costs associated with hospital transportation, treatment, assessment, or damage
  • Parental notification

Please note that the referring student may also be required to meet with the Dean of Students or his/her designee.

As long as the student seeking Medical Amnesty complies with all directives from the Dean of Students or his/her designee, there will be no disciplinary action taken related to a violation of possession or consumption of alcohol or drugs.

Medical Amnesty is not intended to shield students or organizations in cases of extreme, flagrant, and repeated incidents. In cases where extreme, flagrant or repeated violations of the Code of Student Conduct occur, the University reserves the right to take disciplinary action on a case-by-case basis regardless of the manner in which the incident was reported. In each case, the Dean of Students or his/her designee will make the final determination as to the applicability of this provision.

In the case of any emergency involving alcohol or other drugs, call University Public Safety at extension 401.254.3333 immediately for emergency medical assistance.