Last Updated: 1/28/2021
Returning to Work on Campus
University administration will follow state guidelines and recommendations for minimizing and reducing personnel in offices by having as many non-essential employees, especially those within higher health risk categories, continue to work remotely to the extent practicable.
Before returning to campus-based work, faculty and staff must get a negative result through the University's clearance testing, or have a recent negative result from an external testing location.
See more information on the Reopening Roger Testing page.
Health and Safety Protocols
Because of the state restriction limiting social interactions to household members only, employees should not eat lunch together or use the break rooms. We suggest employees eat lunch at their desks or individual work spaces until this restriction is lifted.
We continue to require six-foot physical distancing and masking at all times while performing your work or while on campus, both indoors and outdoors, regardless of whether social distancing is possible.
We also continue to advise against holding in-person meetings and suggest all meetings be conducted remotely, even when employees are working in the same office space.
University is now prepared for remote learning and working during certain situations that would have previously called for a cancelation of work. In order to accommodate this new way of working, the University has made an adjustment to the Emergency Closing Policy.
Requests for Accommodation to Work from Home
The University has developed policies and procedures for employees who require accommodations to work from home for medical reasons, including being in a high-risk category as determined by CDC and RIDOH guidelines. The University is also aware that there may be faculty and staff who have non-medical COVID-related reasons to work from home such as cohabitation with a front-line medical worker.
At this time we share this clear statement: Those who can work remotely, we encourage to do so now. As a precaution and preventative measure, we ask employees to work remotely more than they already do, or entirely, and for a protracted period of time if it becomes necessary. All employees need to review this with their managers for approval. Managers are asked to be as flexible as possible when considering remote work requests, while also ensuring that their department fulfills its responsibilities. Non-exempt (hourly) employees should log into ADP and accurately code their hours of work. Please note that there is an ADP mobile App that can be used for remote login. Any requests to work overtime must be submitted via email to supervisors for approval in advance. In addition, the standard meal and break periods should be adhered to.
COVID-19 Specific Sick Leave Policy
RWU is committed to taking care of our employees and ensuring the safety and well-being of our campus community.
For the safety of our families and campus community, we want our employees who have fallen ill from the coronavirus to take the time to heal and return to full health before resuming work. When showing any symptoms or awaiting testing results, we want to support employees taking the time to prioritize their own health and the health and well-being of their families and our communities.
In order to support employees with these efforts, the University has enacted a coronavirus emergency sick leave policy, granting employees up to 10 additional days of paid sick leave before being required to utilize sick leave under certain circumstances related to COVID-19.
The University Administration has identified recommended training modules for all employees, including student employees, subject to applicability, to complete prior to returning to work on campus. The specific training will be determined by which area the employee reports to and will be completed online in Bridges learning platform. Employees who need special accommodations will be asked to contact Human Resources.
Please click on the following link to complete your COVID-19 training:
Current Travel Policies
All University non-essential business travel will remain suspended until further notice. For faculty, travel to attend professional or educational conferences will be suspended during this time period. If the faculty member must attend a conference that is critical for their tenure or promotion review, then a request must be made to the Provost for approval. If, however, the travel is to a state where quarantine orders are in place or self-quarantine exists for out of state visitors, the travel will not be approved. Staff travel (i.e. professional development) is considered non-essential and will not be approved.
Faculty and Staff travel is considered essential if it is mission critical, time-sensitive and cannot be postponed. Managers and supervisors should carefully review travel requests with a focus on employee and community safety. The goal of this travel restriction is to minimize spread of the virus. Requests for domestic travel deemed essential by an employee’s department head should be forwarded to the appropriate Dean or Vice President for review. Vice Presidents shall maintain final approval for all essential travel. Please note that international travel at this time is also suspended.
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