We know that your hall selection, while at RWU, is very important to you. Please take the time to thoroughly read this guide to assist you in making your hall selection for next year. As you read through, if something does not make sense, or you would like further clarification on an item, simply contact your RA, your Coordinator, or the Housing Office (254-3161). Remember it is important that you thoroughly understand the hall selection process in order for you to make the best informed hall selection!
Before you can participate in the Hall Selection process, you must complete two important steps:
Step one - Housing Deposit and Application
You must fill out a Housing Application and turn it in at the Bursar's Office along with a $350.00 housing deposit. Deposit are due as follows:
- Current freshman due by Friday, February 8, 2008
- Current Sophomores due by Friday, February 15, 2008
- Current Juniors & Seniors due by Friday, February 22, 2008
Payment must be accompanied by a Housing Application and made in person at the Bursar's Office. Applications can be obtained from the Bursar's Office.
Even if your parents have made the deposit over the phone to the Bursar's Office, you must still complete and application and take it to the Bursar's Office (this will ensure that the application has the official bursar stamp, as well as the housing deposit is properly applied as a deposit and not a payment).
There is no refund of this deposit once a space is assigned or reserved through the hall selection process or by the Housing Office. If a student withdraws from housing for any reason including, but not limited to, judicial or academic suspension, transferring, etc., this deposit will be forfeited.
Step two - Be Financially Cleared
You must be financially cleared by Friday, February 22, 2008. You will not be able to complete the any portion of hall selection if these two steps have not been completed.
**Confirmation of housing deposit payment and financial clearance will be checked before a selection is made**
PLEASE NOTE: Students who do not select a room during the Hall Selection time period (March 6, 2008 through April 4, 2008) will be placed on a waiting list and assigned to any remaining spaces, including temporary assignments, after all new students have been placed.
Students are financially responsible for the entire 2008-2009 academic year after a selection is made. Students do not just lose the $350.00 deposit should they move off-campus.
Please refer to the Rates & Fees page for the 2008-2009 room and board rates.
Student's living in traditional halls are required to be on a full meal plan. Meal plans are not required but are optional for those areas designated as apartment style (Bayside, Almeida, King Philip or Founder's Brook). Please refer to the Campus Dining page for more information.
(Please refer to specifics below)
- By Friday, February 8, 2008 - Current Freshman make $350 Housing Deposit
- By Friday, February 15, 2008 - Current Sophomores make $350 Housing Deposit
- By Friday, February 22, 2008 - Current Juniors & Seniors make $350 Housing Deposit
- Friday, February 22, 2008 - Deadline to be financially cleared
- Tuesday, February 26, 2008 8:00AM- through 4:00 PM Thursday, February 28, 2008 Declare Housing intent online
- Thursday, March 6, 2008 from 8:00 AM until 4:00 PM Friday, March 7, 2008 - On-Line Continued Occupancy (C.O.) and Friends of C.O.
- Tuesday, March 11, 2008 Displaced student hall selection
- Wednesday, March 12, 2008 Living Learning Community Hall Selection
- Monday, March 24, 2008 - April 4, 2008 On-Line Lottery By appointment
Super Size Your Room
Can't seem to find a room/apartment big enough for you and all your friends? Then Super Size It!!! Add a person to a room or apartment! Looking for a 5-person Bayside apartment? Then add a person to a Quad. Looking for a triple in Stonewall or Baypoint? Then add a person to a double Based upon spaces available at C.O. or empty rooms/apartments at Lottery.
Students that supersize an apartment/room during the hall selection process will have 48 hours to turn in a supersize agreement to the Housing office. If an agreement is not received within 48 hours, the student's selection may be cancelled. Each resident of the shared room/bedroom will receive a $650.00 discount for the semester and those sharing the apartment will receive a $100 discount for the semester. A lofted furniture system (lofted bed, dresser, desk & chair) will be added to the room/bedroom. Baypoint double beds will be changed to the twin x-long beds.
Please note that we do expect to be at full capacity for the fall semester. Should a conflict arise, a room change may not be possible. However should spaces open and a resident move out of the "Supersize" option, then all residents will have the discount prorated. Speak with the Housing Office for more information.
If it is determined that the Supersize process is being completed in an effort to manipulate the hall selection process (I.e. the student who CO's/selects the room/apartment withdraws, etc.) then the entire room/apartment may be relocated in any available space(s) after the hall selection process concludes.
King Philip Suites/ Almeida Townhouses
King Philip Suites are located in the tower of the King Philip Inn complex. Almeida Townhouses are located just at the entrance of the complex to the right. These two areas are one of the most desired living areas. There are only a limited number of these apartments available to undergraduate students.
These apartments are spacious with special amenities. Please view the RWU housing web page more more specific details about the apartments. It is a privilege to live in these suites. Students must complete a separate application located in the Department of Residence Life and Housing or online at King Philip Suites/Almeida Townhouses Application. Students must be in good judicial and academic standing. Preference is given to those who fill a suite or townhouse.
Application deadline is Wednesday, March 5, 2008, 4:30 PM.
Living Learning Communities (LLC's) are designed to help students come together with others who have similar interests. A very exciting aspect of LLC's are the involvement of selected faculty and staff in each of the theme unit. These individuals will serve as Faculty Mentors for each unit. Additionally, funds will be made available to help with the costs of some programs.
The Living Learning Communities are:
- Aquaculture (Marine Biology majors) - Maple Hall Unit 7
- Law & Order (C.J. & Forensic Science majors) - Maple Unit 6
- Building & Design (architecture & related majors) - Stonewall Bldg 1, 1st & 2nd Floors
- Honors Area - Stonewall Bldg 4
- P.E.A.C.E. People Enthusiastic About Cultural Experiences - Maple Unit 1
- Health U. (Wellness Substance Free) - Maple Unit 12
Applications are available in the Department of Residence Life & Housing or at LLC's Application. Applications are due to the Department of Residence Life and Housing no later that 4:00 PM on Thursday, February 19, 2008
Tuesday, February 26, 2008 8:00AM - Thursday, February 28, 2008, 4:00PM.
Declaring your housing intent is stating on-line that you wish to participate in the hall selection process and agreeing to the housing contract. ONLY THOSE STUDENTS WHO HAVE PAID THE $350 HOUSING DEPOSIT, ARE FINANCAILY CLEARED, AND DO NOT HAVE ANY HOLDS ON THEIR ACCOUNT, WILL BE ABLE TO DECLARE THEIR HOUSING INTENT.
If students do not declare their housing intent some time between 8:00AM on February 26th through 4:00 PM on Thursday, February 28th, they will not be eligible to receive a lottery number and they will not be able to participate in any portion of the hall selection process. These students will be wait-listed for housing and placed in any spaces that may remain after new students are placed. These spaces could include temporary accommodations.
On-Line Continued Occupancy (C.O.)
Thursday, March 6, 2008 - 8:00 AM through 4:00 PM, Friday, March 7, 2008
Students who want to remain in their same room/apartment for next year complete this process. Students log-on to their MyRWU account, click on the "Services Tab" then click on "Housing Lottery Search", select their same room/apartment and carry in any new residents (see Friends of CO Below). Students must have their ID # and their Lottery # to be able to complete the CO process.
*ONLY THOSE STUDENTS WITH 33 CREDITS OR MORE MAY CO THEIR CURRENT SPACE.
C.O. disagreements between roommates are determined by lottery numbers.
If the room/Apartment is not filled at C.O., the space(s) will be the first occupied at Hall Selection.
If it is determined that the C.O. process is being completed in an effort to manipulate the hall selection process (I.e. the student who CO's the room/apartment withdraws, etc.) then the entire room/apartment will be relocated in any available space(s) after the hall selection process concludes.
On-Line Friends of C.O.
Thursday, March 6, 2008 - 8:00 AM through 4:00 PM, Friday, March 7, 2008
Friends of C.O. is the time when you can bring new roommates into the room/apartment that you are COing. Only those students with 33 credits or more can be carried into an apartment area (Bayside, Almeida or King Philip). When you are signing up you will need your roommates ID # and Lottery # to be able to sign them in. REMEMBER - ONCE YOU COMPLETE THE CO PROCESS, YOU HAVE COMPLETED THE SIGN UP PROCESS AND THERE ARE NO CHANGES (i.e. you can not participate in lottery to see if you can get a better room)
If it is determined that the C.O.and Friends of C.O process is being completed in an effort to manipulate the hall selection process (I.e. the student who CO's the room/apartment withdraws, etc.) then the entire room/apartment will be relocated in any available space(s) after the hall selection process concludes.
Previewing spaces
Students can log on to their MyRWU Account and complete a search to see what spaces are available any time during the Lottery process.
On-Line Lottery
Monday, March 24, 2008 - Friday, April 4, 2008
Important Information to remember...
- Remember, you must pay a housing deposit, as outlined above AND be financially cleared by Friday, February22, 2008, and declare your housing intent online in order to be eligible to make a hall selection. SPACES WILL NOT BE HELD.
- You will receive important lottery information via your university email account. You can get your Lottery Number and Appointment Time under the "Housing lottery Status" tab located in your MyRWU account.
- Your appointment time is based on a random lottery number generated by the number of credits you have earned, according to university records. This means that residents who are going to be Seniors will choose first, then Juniors, then Sophomores.
- If you know the person or persons you want to live with, you will sign-up on-line together (as opposed to going through one by one) to select the room/apartment in which you would all like to live. You will all be allowed to sign-up on-line with the person who has the best (lowest) Lottery number. Only those students with 33 credits or more can be carried into an apartment area (Bayside, Almeida or King Philip)
- If it is determined that the on-line lottery process is being completed in an effort to manipulate the hall selection process (I.e. the student who selecting the room/apartment withdraws, etc.) then the entire room/apartment will be relocated in any available space(s) after the hall selection process concludes.
- If you are unable to go on-line together, that is alright. You will just need to give your ID # and Lottery # so the person can sign you into the room/apartment. If you have the better Lottery number they you must also giver that person access to MyRWU account.
- Please refer to room rates page before selecting a room/apartment and remember that singles cost additional money.
- I want a single room is there anything special I need to do - When it is your appointment time complete the search by looking for single rooms. It's that easy.
- REMEMBER THAT ONCE YOU SIGN INTO A ROOM/APARTMENT, THAT IS THE ROOM/APTARTMENT YOU WILL BE IN FOR THE FALL SEMESTER - THERE ARE NO ROOM CHANGES
Partially filled apartments or rooms
If an apartment/room is not at full occupancy after the CO process, this space(s) will be the first occupied at Hall Selection. Students who are looking for one space or going through hall selection on their own will not be able to sign into a completely empty apartment/room as long as there is a similar space available in a partially occupied apartment/room. The same is true for a group of students that are not completely filling a room/apartment.Students are directed to these partially filled rooms/apartments.(e.g. one Junior C.O.’ed into a Bayside apartment by himself because his three roommates graduated - three male students are looking for a bayside apartment – they will automatically be directed to this apartment.
Please note that all residence hall rooms and apartments are smoke-free. Residents who smoke in the residence halls will be referred to the Student Conduct Office which may result in educational and punitive sanctions. Smoking is only permitted in designated gazebos.
- All you have to do is give a friend your ID #, Lottery # and your appointment time and the will be able to complete the sign-up.
- If you are not living together or you have the better lottery number then you must also give them access to your MyRWU account.