Any member of the University community may initiate a complaint regarding a student by filing a report with the Office of Student Conduct and Community Standards. If there are grounds for conduct action, the student will be notified by letter of the alleged incident, time, date, and location of the conduct meeting. Student Conduct and Community Standards is the final decision maker in concluding if Conduct Code charges are warranted. As stated in the student’s notice, failing to attend or re-schedule will be treated as if the student is not contesting the charges, and a decision will be made based upon the information received. At times, Student Conduct and Community Standards will issue a decision letter for minor infractions without a formal meeting. The student will have the opportunity to discuss such decision.
The student will receive an explanation of the incident and an explanation of the specific charge statement. This will serve as formal notification of the charges, and will outline various resolution options, and the student’s procedural rights.
3. Student Response Form
Students responding to an alleged violation of the University Conduct Code have the choice to submit a Student Response Form. This form, available to students at the Office of Student Conduct and Community Standards, provides an opportunity for the student to put in writing a personal account of the incident. The information contained within the Student Response Form is then taken into consideration at the proceedings.
4. Student Conduct Meeting
During the Conduct Meeting the student will be encouraged to discuss and review the charges regarding alleged behavior. The student may ask questions regarding the charges, the conduct process as well as the possible outcomes of the meeting. During the Conduct Meeting, the student charged will have the right to choose between the following options (with the consensus of the Office of Student Conduct and Community Standards):
A. Accepting responsibility for one’s actions, and verifying that the charges issued are correct. If this option is chosen, the student requests that the situation be resolved through an Administrative Meeting. (See: Decision Making Bodies Regarding Student Conduct.); or,
B. Deny responsibility for the charges, and request an administrative hearing officer to review the case or complete an Administrative Meeting at that time. (See: Decision Making Bodies Regarding Student Conduct.); or,
C. If the outcome of the alleged violation could result in a sanction of suspension or expulsion from the University, the Office of Student Conduct and Community Standards shall prepare and present to the respondent a written notice of the charges and may give the student the option of selecting, with the consensus of the Office of Student Conduct and Community Standards, their case being heard by:
1. University Disciplinary Committee (UDC)
2. University Hearing (UH)
At times the University may select not to give the student an option and send the case to either a UDC or UH. The notification will be given at least two calendar days prior to the hearing. (See: Decision Making Bodies Regarding Student Conduct.);
D. Additionally, in a case of alleged violation of the Conduct Code, the Vice President of Student Life or designee may remove a case from the University’s conduct system, whenever, in the VPSL’s discretion, such removal is believed to be in the best interest of the responding student or the University community. In the event of such removal, the VPSL shall have the sole and unreviewable discretion to conduct hearings, if any, upon notice, and impose such sanctions deemed appropriate.