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  • Student Conduct & University Standards : Sanctions

Introduction

A basic assumption of the University is that students are in control of their actions and are responsible for themselves and for choices they make while members of this community. When students choose not to abide by the rules established by and for their community, the Office of Student Conduct and Community Standards is charged with reviewing all incidents reported to it and holding students responsible for their actions.
 
The following sanctions represent examples of conduct action that might be imposed for violations of the Code of Conduct. The list is not exhaustive because there is an effort on the part of the University to make sanctions fit the violation, to impose a sanction that is suited to the violation and is educational.
 
Failure to comply with a conduct sanction is a violation of the Code of Conduct that has been designed to promote and maintain a healthy community. To ignore or fail to complete a sanction may result in a fine, withholding of records, an increased penalty, or may be cause for suspension when it becomes clear that the student does not intend to abide by the rules of the community.
 
Any and all sanctions that are not completed may be converted to fines by the Office of Student Conduct and Community Standards and billed to the student account (See: Fines and Restitution).
 
The Office of Student Conduct and Community Standards may place a hold on academic transcripts and not permit a student to withdraw or graduate if serious charges are pending regarding the student in the conduct system. These transcripts will be released upon final adjudication of the case and/or sanction completion.

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Sanctions for Substance-Abuse Related Violations

Roger Williams University is an institution committed to creating a campus environment that is conducive for our students to academically achieve and excel. We are deeply concerned about the extent to which some students engage in underage consumption of alcohol, unlawful use of drugs, and/or consumption of alcohol or other drugs to a degree that renders them in need of emergency medical intervention, disrupts the community, or requires other extraordinary assistance.
 
Studies clearly show that the use of illegal substances and the misuse of alcohol adversely impacts a student’s ability to complete their college education. Abuse and underage use of alcohol and other drugs are serious problems throughout American higher education and society as a whole. We believe our process challenges students regarding their decision making in these matters.
 
The following sanctions are suggested minimum sanctions for violations of the University Code of Student Conduct pertaining to the alcohol and drug policy. The University reserves the discretion to determine appropriate sanctions for any infraction of the Code. The sanctions explained below may be cumulative, and no sanction need be exhausted before any other sanction may be imposed. Sanctions may be tailored to specific situations. Students found responsible for three alcohol or drug violations within a 12-month period will be removed from University housing for at least one semester. Hearing officers may look beyond the 12-month period and/or increase the severity of sanctions depending upon the severity of the behavior, a student’s past disciplinary record, or the specific incident’s impact upon the campus community.

 

  1. Minimum Sanctions for Violating the Alcohol Policy
    • 1st Violation:
      • Formal Warning
      • Alcohol Incident Referral
      • Parent Consultation
      • $100 Fine
      • Merit Housing Deduction (2 points)
    • 2nd Violation:
      • Two  Weekend Housing Removal and Ban
      • Residence Hall Probation
      • Alcohol Incident Referral or Health Education 1:1 Meeting
      • Parent Consultation
      • $150 Fine
      • Merit Housing Deduction (3 points)
    • 3rd Violation:
      • Semester Housing Removal and Ban
      • University Probation
      • Health Education 1:1 Meeting
      • Parent Consultation
      • Merit Housing Deduction (4 points)
      • Next violation may result in removal from Roger Williams University
  2. University Alcohol Quantity Policy
    The University believes the amount of and type of alcohol available to legal aged students should be limited. The quantity limit per student for those of age is: 15 beers OR 1.5 liters of wine OR 1 pint of hard alcohol (no higher than 80 proof). Not to exceed 15 beers times the number of legally aged occupants of the room, but no greater than 60 beers OR 3.0 liters of wine OR 1 liter (2 pints) of hard alcohol. Empty containers will be counted towards the quantity limits. Grain alcohol, stimulant-enhanced alcoholic beverages (i.e. 4Loko), and handles (1.75L) of alcohol are prohibited. This policy is in effect in University Housing and on all University premises.                                                                                                             
  3. Students Hosting Alcohol Gatherings are Subject to a Loss of Residency

    Any social gathering or party, which draws attention to itself in a negative manner within University Housing, will not be permitted. Parties will be identified by University officials based on a variety of factors including but not limited to:

  • Number of guests. The University guideline is: maximum number of people allowed in a room equals the number of residents x5 when alcohol is present, not to exceed 25.
  • Excessive quantities of alcohol and/or alcohol empty containers.
  • Games that promote the rapid consumption of alcohol (such as beer pong) are prohibited.
  • Underage drinking. The room occupants are primarily responsible for what occurs in their dwelling, regardless of who brings the alcohol.
  • Disturbing the peace, noise and/or people immediately outside the room/apartment.
  • Uncooperative residents and/or guests.
  • Number of guests. The University guideline is: maximum number of people allowed in a room equals the number of residents x5 when alcohol is present, not to exceed 25.
  • Excessive quantities of alcohol and/or alcohol empty containers.
  • Games that promote the rapid consumption of alcohol (such as beer pong) are prohibited.
  • Underage drinking. The room occupants are primarily responsible for what occurs in their dwelling, regardless of who brings the alcohol.
  • Disturbing the peace, noise and/or people immediately outside the room/apartment.
  • Uncooperative residents and/or guests.

The University strictly prohibits all common source containers of alcohol (empty or full), including but not limited to kegs, beer balls, or other items or activities that encourage the rapid consumption of alcohol. Such items and/or common sources will be confiscated and disposed of when discovered. In addition, the University prohibits the sale and/or distribution of alcohol to underage students, including providing space for underage individuals to consume alcohol. Violations of this policy will receive enhanced sanctions outlined in the grid above.

  1. Minimum Sanctions for Violating the RWU Drug Policy
    • 1st Violation:
      • One Weekend Housing Removal and Ban
      • Resjdence Hall Probation
      • Marijuana 101 or Health Education 1:1
      • Parent Consultation
      • $150 Fine
      • Merit Housing Deduction (2 points)
    • 2nd Violation:
      • Two Weekend Housing Removal and Ban
      • University Probation
      • Health Education 1:1
      • Parent Consultation
      • $200 Fine
      • Merit Housing Deduction (3 points)
    • 3rd Violation:
      • One Semester Housing Removal and Ban
      • University Probation
      • Health Education 1:1
      • Parent Consultation
      • Merit Housing Deduction (4 points)
    • 4th Violation
      • Suspension from RWU
    • Sanction for Drug Distribution
      • Suspension/Expulsion from RWU

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Additional Sanctions for Conduct Code Violations

1. Warning

A warning may be given for minor misconduct, to hold accountable the student and give notice that further misconduct will be penalized. A warning may or may not be accompanied by other sanctions. The warning is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student’s transcript. If sanctions are not completed, the Office of Student Conduct and Community Standards has the right to prevent students from graduating or registering for future semesters and may place a hold on all academic transcripts.
 
2. Community-Based Sanctions
Community-based sanctions are given for misconduct which detracts from the health and/or safety of the community. These sanctions serve to hold the student responsible for the damage to, or disruption within, the University community of which he or she is a part, as well as, to provide educational development to assure that the student makes appropriate choices in the future. Failure to complete the initial community-based sanctions can result in additional fines not to exceed $200 per sanction. Community-based sanctions are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.
 
3. Fines and Restitution
A fine or restitution may be assessed. Failure to pay may also result in withholding of grades and records. This fine will be recorded and attached to the student’s Bursar Account in the form of a “Conduct Fine”. Failure to comply with the initial sanctions can result in additional fines not to exceed $200 per sanction. Fines and Restitution are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript. All fines go back to educational programming.
 
4. Community Service Hours
Community service contribution to the University for a specific number of hours may be assigned. These hours are not to exceed fifty (50) for each University Conduct Code violated. Failure to complete the initial hours will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Community work hours are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.
 
5. Loss of Guest Privileges
A student may lose the privilege to host non-student guests, or in some circumstances student guests, in their residence hall room and/or on campus. A loss of guest privileges is recorded in the Office of Student Conduct and Community Standards, but is not reflected on the student’s transcript.
 
6. Denial of the Privilege of Operating or Parking a Motor Vehicle on Campus
Denial of the privilege of operating a motor vehicle on campus is recorded in the Offices of Student Conduct and Community Standards and Public Safety, but is not reflected in the student’s transcript.
 
7. Educational Workshops
Educational workshops are designed to address specific behavior (i.e., Alcohol Awareness). The student may be required to participate in one or more workshops for any violation. Failure to complete the scheduled workshop will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Educational workshops are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.
 
8. Referral to Another Party
A student may be required to meet with another individual or group (i.e., Substance Abuse Specialist). The number of meetings may be determined by the Hearing Officer, UDC, UAB or may be determined by the party to which the student has been referred. Should a student need an outside assessment, the student must personally (or through insurance) pay for all required treatment. Referrals are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.
 
9. Educational Sanctions
At times the Hearing Officer, UDC, or UAB may feel it appropriate to assign a project, paper, and/or assignment which will assist the student in gaining the knowledge needed to make appropriate choices. Our Mentoring and Involvement Program (MIP) and Restorative Justice practices fall within the educational sanctions category. Failure to complete educational sanctions will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Educational sanctions are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student’s transcript.
 
10. Probation
A probation status may be assigned for repeated misconduct or for more serious misconduct. Probation may, but must not necessarily, precede more serious sanctions, such as: Ban or Removal from Residence Halls, or Suspension from the University. The probation imposed may be either Residence Hall Probation or University Probation.
 
A. Residence Hall Probation
Residence Hall Probation serves to officially warn a student that he or she is in violation of community standards and that further violations can result in the denial of the privilege of residing in or visiting on-campus housing and its adjacent grounds. This probation may be given for either a specified or unlimited period of time. Residence Hall Probation is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student’s transcript.
 
B. University Probation
University Probation is probation as defined above but is intended to serve notice that if future violations occur, suspension or expulsion from the University may result. University Probation is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student’s transcript.
 
11. Removal and Ban from Residence Halls
Removal and Ban from Residence Halls may be given when serious and/or repeated misconduct in the residence community warrants separation of the student from that community. Removal and Ban from Residence Halls is recorded in the Office of Student Conduct and Community Standards, but not on the student’s transcript. Removal and Ban from Residence Halls will include a ban from residing in or visiting any residence facility and its adjacent grounds operated by the University for a stated period of time. During the time of removal the student is not eligible for any housing refund.
 
12. Emergency Removal and Ban from Residence Halls
In urgent situations, the Vice President of Student Life or designee, may temporarily remove and ban a student pending a Hearing. Such removals will occur only if, in the Vice President’s judgment, the student is a danger to him/ herself or other members of the University community or a disruptive/disorderly community member unnecessarily infringing on the rights of others, including the University. In such instances the appropriate Hearing body will convene as soon as practical to hear the case.
 
During the time of removal the student is not eligible for any housing refund. The student may, at the discretion of the Vice President of Student Life, be banned from other areas of the campus if appropriate. The student will still be permitted to attend classes unless otherwise indicated.
 
As soon as practical after the removal, the Office of Student Conduct and Community Standards shall prepare and deliver to the removed student, a notice of charges and other matters in conformance with the requirements contained in the Procedures section of this Handbook.
 
13. Suspension from the University
Suspension from the University may be imposed for misconduct which warrants temporary separation of the student from the University. The misconduct and the sanction are recorded in the Office of Student Conduct and Community Standards. During the time of the suspension, the student’s transcripts are stamped: “Disciplinary Suspension from RWU.” A student must petition the Office of Student Conduct and Community Standards following the term of their suspension and request the removal of the notation in order for it to be removed from their transcripts. Transcripts, and other academic records, are withheld if any disciplinary fines, community service work hours, other responsibilities, or any other sanctions are not settled with the University. During suspension, the student is considered persona non grata (unwelcome) and, therefore, banned from all University properties and functions.
 
Suspension may be for a stated period of time or for an indefinite time. In either case, application must be made to the Office of Student Conduct and Community Standards and should contain evidence that the time has been used constructively in order to support the request for reinstatement. The Office of Student Conduct and Community Standards will consult in these cases with the Vice President of Student Life before deciding on the readmission.
 
14. Emergency Suspension from the University
In emergency situations, the Vice President of Student Life, or designee, may temporarily suspend a student pending a Hearing. Such suspension will occur only if, in the Vice President of Student Life’s judgment, the student is a danger to him/ herself or other members or parts of the University community. In such instances the appropriate Hearing body will convene as soon as practical to hear the case. As soon as practical after the suspension, the Office of Student Conduct and Community Standards shall prepare and deliver to the suspended student, a notice of charges and other matters in conformance with the requirements contained in the Procedures section of this Handbook.
 
15. Expulsion
Expulsion may be imposed for misconduct which warrants permanent separation of the student from the University. The penalty and the misconduct are permanently recorded in the Office of Student Conduct and Community Standards and the Expulsion becomes a part of the student’s transcript by being stamped: “Disciplinary Expulsion from RWU.” A student who is expelled is not eligible for readmission. Once expelled, the student is considered persona non grata (unwelcome) and, therefore, banned from all University properties and functions. Suspensions and expulsions from the University and/or housing will result in a loss of tuition, fees, room and board. In addition, students are withdrawn from their classes by the University.

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