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  • Student Conduct & University Standards : Sanctions

Introduction

A basic assumption of the University is that students are in control of their actions and are responsible for themselves and for the choices they make while members of this community. When students choose not to abide by the rules established by and for their community, the Office of Student Conduct and Community Standards is charged with reviewing all incidents reported to it and holding students responsible for their actions.

The following sanctions represent examples of conduct action that might be imposed for violation of the Conduct Code. The list is not exhaustive because there is an effort on the part of the University to make sanctions fit the violation and to impose a sanction that is suited to the violation, and is educational.

Failure to comply with a conduct sanction is a violation of the Conduct Code that has been designed to promote and maintain a healthy community. To ignore or fail to complete a sanction may result in a fine, withholding of records, an increased penalty or may be cause for suspension when it becomes clear that the student does not intend to abide by the rules of the community.

Any and all sanctions that are not completed may be converted to fines by the Office of Student Conduct and Community Standards and billed to the student account (See: Fines and Restitution).

The Office of Student Conduct and Community Standards may place a hold on academic transcripts and not permit a student to withdraw or graduate if serious charges are pending regarding the student in the conduct system. These transcripts will be released upon adjudication of the case.

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Sanctions for Substance-Abuse Related Violations

Roger Williams University is an institution committed to creating a campus environment that is conducive for our students to academically achieve and excel. We are deeply concerned about the extent to which some students engage in underage consumption of alcohol, unlawful use of drugs and/or consumption of alcohol or other drugs to a degree that renders them in need of emergency medical intervention, disrupts the community or requires other extraordinary assistance.

Studies clearly show that the use of illegal substances and the misuse of alcohol adversely impacts on a student's ability to complete his/her college education. Abuse and underage use of alcohol and other drugs are serious problems throughout American higher education and society as a whole. We believe our process challenges students regarding their decision making in these matters.

The following sanctions are suggested guidelines for violations of the University Conduct Code regarding the alcohol and drug policy. The University reserves the discretion to determine appropriate sanctions for any infraction of the Code of Conduct. The sanctions explained below may be cumulative, and no sanction need be exhausted before any other sanction may be imposed. If a student's disciplinary record is clear for one calendar year, a new violation may be treated as a first offense. Sanctions may be tailored to specific situations. The following list is not exhaustive because the sanctions may be enhanced based on a past disciplinary record, the severity of behavior or the impact upon the community.

  1. Minimum Sanctions for Violating the Alcohol Policy
    • 1st Violation:
      • Deferred Weekend Ban from Housing
      • Formal Warning
      • Alcohol Incident Referral
      • $100.00 Fine
      • Parent Consultation
      • Merit Housing Deduction (2 points)
    • 2nd Violation:
      • Two Consecutive Weekends Removed and Banned from Housing
      • Residence Hall Probation
      • Health Education 1:1 Meeting
      • $150.00 Fine
      • Parent Consultation
      • Merit Housing Deduction (3 points)
    • 3rd Violation:
      • Semester Removal from University Housing
      • University Probation
      • Health Education 1:1 Meeting
      • Parent Consultation
      • Merit Housing Deduction (4 points)
      • Next violation may result in removal from Roger Williams University
  2. University Alcohol Quantity Policy

    The University reserves the right to restrict common source containers of alcohol (empty or full), including but not limited to kegs, beer balls or other items or activities that encourage the rapid consumption of alcohol. Such items and/or common sources will be confiscated and disposed of when discovered. Possession of a keg or other mass quantities of alcohol may result in removal from the residence hall.

    The University believes the amount of alcohol available to legal aged students should be limited. Quantity limit per room for those of age is: 15 beers OR 1.5 liters wine OR 1 pint of hard alcohol (no higher than 80 proof). Not to exceed 15 beers times the number of legally aged occupants of the room, but no greater than 60 beers OR 3 liters of wine OR 1 liter (2 pints) of hard alcohol per apartment, regardless of occupancy number. Violations of the quantity policy, regardless of age, will be given enhanced sanctions.

  3. Students Hosting Alcohol Gatherings are Subject to a Loss of Residency

    Any social gathering or party, which draws attention to itself in a negative manner within University Housing, will not be permitted. Parties will be identified by University officials based on a variety of factors including but not limited to:

    The University strictly prohibits all common source containers of alcohol (empty or full), including but not limited to kegs, beer balls or other items or activities that encourage the rapid consumption of alcohol. Such items and/or common sources will be confiscated and disposed of when discovered. In addition, the University prohibits the sale and/or distribution of alcohol to underage students. Violations of this policy will receive enhanced sanctions.

    • Number of guests. The University guideline is: maximum number of people allowed in a room equals the number of residents x5 when alcohol is present.
    • Excessive quantities of alcohol and/or alcohol empty containers.
    • Games that promote the rapid consumption of alcohol (such as beer pong) are prohibited.
    • Underage drinking. The room occupants are primarily responsible for what occurs in their dwelling, regardless of who brings the alcohol.
    • Disturbing the peace, noise and/or people immediately outside the room/apartment.
    • Uncooperative residents and/or guests.
  4. Minimum Sanctions for Violating the RWU Drug Policy
    • 1st Violation:
      • One Week Removal and Ban from Housing
      • University Probation
      • $150.00 fine
      • Marijuana 101 or Health Education 1:1
      • Parent Consultation
      • Merit Housing Deduction (3 points)
    • 2nd Violation:
      • Semester Removal and Ban from Housing
      • University Probation
      • $200.00 fine
      • Health Education 1:1
      • Parent consultation
      • Merit Housing Deduction (4 points)
    • 3rd Violation:
      • Suspension from RWU
    • Sanction for Drug Distribution
      • Minimum Sanction: Suspension for One Year
      • Maximum Sanction: Expulsion from RWU

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Additional Sanctions for Conduct Code Violations

  1. Warning

    A warning may be given for minor misconduct, to to hold the student accountable and give notice that further misconduct will be penalized. A warning may or may not be accompanied by other sanctions. The warning is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student's transcript. If sanctions are not completed, the Office of Student Conduct and Community Standards has the right to prevent students from graduating or registering for future semesters and may place a hold on all academic transcripts.

  2. Community-Based Sanctions

    Community-based sanctions are given for misconduct which detracts from the health and/or safety of the community. These sanctions serve to hold the student responsible for the damage to, or disruption within, the University community of which he or she is a part, as well as, to provide educational development to assure that the student makes appropriate choices in the future. Community-based sanctions are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student's transcript.

  3. Fines and Restitution

    A fine or restitution may be assessed. Failure to pay may also result in withholding of grades and records. This fine will be recorded and attached to the student's bill in the form of a "Disciplinary Levy." Failure to comply with the initial sanctions can result in additional fines not to exceed $200 per sanction.

  4. Community Service Hours

    Community service contribution to the University for a specific number of hours may be assigned. These hours are not to exceed fifty (50) for each University Conduct Code violated. Failure to complete the initial hours will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Community work hours are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student's transcript.

  5. Loss of Guest Privileges

    A student may lose the privilege to host non-student guests, or in some circumstances student guests, in their residence hall room and/or on campus. A loss of guest privileges is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student's transcript.

  6. Denial of the Privilege of Operating or Parking a Motor Vehicle on Campus

    Denial of the privilege of operating a motor vehicle on campus is recorded in the Office of Student Conduct and Community Standards and Public Safety, but is not reflected in the student's transcript.

  7. Educational Workshops

    Educational workshops are designed to address specific behavior (i.e., Alcohol Awareness). The student may be required to attend one or more workshops for any violation. Failure to attend the scheduled workshop will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Educational workshops are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student's transcript.

  8. Referral to Another Party

    A student may be required to meet with another individual or group (i.e., Substance Abuse Specialist). The number of meetings may be determined by the Hearing Officer, UDC, UAB or may be determined by the party to which the student has been referred. Should a student need an outside assessment, the student must personally (or through insurance) pay for all required treatment. Referrals are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student's transcript.

  9. Educational Sanctions

    At times the Hearing Officer, UDC or UAB may feel it appropriate to assign a project, paper and/or assignment which will assist the student in gaining the knowledge needed to make appropriate choices. Failure to complete educational sanctions will result in the additional sanction of a fine not to exceed $200 for each sanction not completed. Educational sanctions are recorded in the Office of Student Conduct and Community Standards, but are not reflected in the student's transcript.

  10. Probation

    Probation may be levied for repeated misconduct or for more serious misconduct. Probation may, but must not necessarily, precede more serious sanctions, such as: Suspension or Removal from Residence, or Suspension from the University. The probation imposed may be either Residence Hall Probation or University Probation.

    1. Residence Hall Probation

      Residence Hall Probation serves to officially warn a student that he or she is in violation of community standards and that further violations can result in the denial of the privilege of on-campus housing. This probation may be given for either a specified or unlimited period of time. Residence Hall Probation is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student's transcript.

    2. University Probation

      University Probation is probation as defined above but is intended to serve notice that if future violations occur, suspension or expulsion from the University may result. University Probation is recorded in the Office of Student Conduct and Community Standards, but is not reflected in the student's transcript.

  11. Removal from Residence

    Removal from Residence may be given when serious and/or repeated misconduct in the residence community warrants separation of the student from that community. Removal from Residence is recorded in the Office of Student Conduct and Community Standards, but not on the student's transcript. Removal from Residence will include a ban from residing in or visiting any residence facility operated by the University for a stated period of time.

  12. Emergency Removal from the Residence Hall

    In urgent situations, the Vice President of Student Affairs or his or her designee, may temporarily remove a student pending a Hearing. Such removals will occur only if, in the Vice President's judgment, the student is a danger to him/herself or other members of the University community or a disruptive/disorderly community member unnecessarily infringing on the rights of others, including the University. In such instances the appropriate Hearing body will convene as soon as practical to hear the case.

    During the time of removal the student is not eligible for any housing refund. The student may, at the discretion of the Vice President of Student Affairs, be banned from other areas of the campus if appropriate. The student will still be permitted to attend classes.

    As soon as practical after the removal, the Office of Student Conduct and Community Standards shall prepare and deliver to the removed student, a notice of charges and other matters in conformance with the requirements contained in the Procedures section of this Handbook. The complainant at the resulting Hearing shall be the aggrieved party.

  13. Suspension from the University

    Suspension from the University may be imposed for misconduct which warrants temporary separation of the student from the University. The misconduct and the sanction are recorded in the Office of Student Conduct and Community Standards. During the time of the suspension, the student's transcripts are stamped: "Disciplinary Suspension from RWU." A student must petition the Office of Student Conduct and Community Standards following the term of their suspension and request the removal of the notation in order for it to be removed from their transcripts.

    Transcripts and other academic records are withheld if any disciplinary fines, community service work hours, other responsibilities or any other sanctions are not settled with the University. During suspension, the student is considered persona non grata (unwelcome) and, therefore, banned from all University properties and functions. During cases of Sexual Assault, a sanction of Suspension for no less then one semester will be assigned.

    Suspension may be for a stated period of time or for an indefinite time. In either case, application must be made to the Office of Student Conduct and Community Standards and should contain evidence that the time has been used constructively in order to support the request for reinstatement. The Office of Student Conduct and Community Standards will consult in these cases with the Vice President of Student Affairs before deciding on the readmission.

  14. Emergency Suspension from the University

    In emergency situations the Vice President of Student Affairs, or his or her designee, may temporarily suspend a student pending a Hearing. Such suspension will occur only if, in the Vice President of Student Affairs' judgment, the student is a danger to him/herself or other members or parts of the University community. In such instances the appropriate Hearing body will convene as soon as practical to hear the case. As soon as practical after the suspension, the Office of Student Conduct and Community Standards shall prepare and deliver to the suspended student, a notice of charges and other matters in conformance with the requirements contained in the Procedures section of the Student Handbook.

  15. Expulsion

    Expulsion may be imposed for misconduct which warrants permanent separation of the student form the University. The penalty and the misconduct are permanently recorded in the Office of Student Conduct and Community Standards and the fact of Expulsion becomes a part of the student's transcript by being stamped: "Disciplinary Expulsion from RWU." A student who is expelled is not eligible for readmission. Once expelled, the student is considered persona-non-grata-unwelcome-and, therefore, banned from all University properties and functions.

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