POLICY: POL-030
TITLE: REQUISITION APPROVAL AUTHORITY
EFFECTIVE DATE: JANUARY 2000
UPDATED: FEBRUARY 2007
General
A system of authorization and approval is an important element of internal control. This policy defines the approval authority for deans, department heads and other designated employees to approve purchase requisitions prior to submission to the Purchasing Department.
Approval Authority
The following table provides levels of approval for dollar expenditures on purchase requisitions. All purchasing personnel shall insure the required signature approval appears on the requisition prior to final commitment and/or processing.
| Amount of Purchase Requisition |
Approval Authority Required |
| $2,500.00 or less |
Deans of School/Colleges and...
Heads/Directors of Administrative Departments
|
| Over $ 2,500.00 |
Vice President for Academic Affairs for all academic departments...
Vice President for University Finance/CFO or Executive Director for Purchasing for all Administrative Departments
|
| Over $5,000.00 |
University President or... Vice President for University Finance/CFO or... Executive Director of Purchasing or Law School Business or Director Executive Vice President /COO |
In situations where one or more of the persons whose approval is required in accordance with the above table is not available, the approval of the next highest authority of approval must be obtained.
Signing Authority
All contracts are subject to review by the office of General Counsel. The only persons authorized to sign contracts for the University are the President, Vice President for Finance/CFO, and Executive Vice President/COO. (Also the Executive Director for Purchasing has authority for service type contracts.)
Check signing authority is as follows:
- Under $500.00
One signature required. Facsimile of President's signature.
- Over $500.00
Two signatures required. Facsimile of President's signature and Accounting Manager.
- Over $5000.00
Two signatures required. Facsimile of President's signature and Associate Director of Finance, Vice President for Finance/CFO, or Executive Vice President/COO.