• How are budgets established?
• What are the timelines for budget preparation?
• How are budgets monitored?
• How is budget information made available?
• How do I obtain access to campus cruiser?
• Can I make changes to my approved budget?
• Who do I contact?

How are budgets established?

There are three major budget components:

Capital Expenditures (Capex), New Personnel including Faculty and Staff, and Operating Expenses. Deans and directors submit requests for operating expenses and new personnel. Facilities collaborates with deans and directors to determine needs for building improvements. IT meets with each area to coordinate software and hardware requests, upgrades, and renewals. Other equipment requests are submitted by Deans and directors.

What are the timelines for budget preparation?

Our fiscal year ends June 30th and we begin shortly after the start of the fiscal year.

New Faculty- Aug thru September
Initial submission due Aug. 1
Capex- Aug thru Oct
Initial submission due Sept. 15
New Personnel- Oct thru Dec
Initial submission due Oct. 15
Operating Expenses- Mid January- March
Initial submission due Feb. 1

How are budgets monitored?

Deans and directors are proactive in reviewing budgets compared to actual spending to date. The finance departments hold quarterly one on one budget meetings.

How is budget information made available?

Monthly budget reports are emailed to Deans and directors. Real time access is available via campus cruiser.

How do I obtain access to campus cruiser?

The Finance Office sets up access with approval from the Dean and directors. IT establishes Datatel and Campus Cruiser logins.

Can I make changes to my approved budget?

Generally budgets are not adjusted unless there is a significant change in programs. Transfers are only allowed within the 3 major categories; capex, payroll, and operating.

Who do I contact?

John G. Borden, Budget Manager
jgborden@rwu.edu
254-3895